Job details

Personal Assistant

Job Title: Administrative Support to Group VP (Mandarin Speaker Preferred)

Job Overview: We are seeking an organized and proactive Administrative Support professional to assist the Group VP with daily operations, project management, and communications. This role involves coordinating schedules, managing travel logistics, and facilitating meetings and events. Proficiency in Mandarin is a strong advantage, as the role may involve interactions in Mandarin-speaking environments.

Key Responsibilities:

Administrative Support:

Oversee and coordinate the Group VP’s calendar.
Schedule appointments and manage travel arrangements.
Ensure efficient handling of all scheduling and logistical needs.

Communication Management:

Draft, review, and manage correspondence, including emails, reports, and presentations.
Serve as a key point of contact for internal and external communications.

Meeting and Event Coordination:

Organize and facilitate meetings, prepare agendas, and record minutes.
Track action items and manage logistics for events, conferences, and high-profile gatherings.

Travel Management:

Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation.
Provide detailed travel plans and manage all related arrangements.

Project Support:

Assist with special projects by conducting research, analyzing data, and monitoring progress.
Support various initiatives led by the Group VP.

Education:

Bachelor’s degree or equivalent experience in a relevant field preferred.
Fresh graduates with a strong academic background and relevant internships are welcome to apply.

Experience:

Minimum of 1-2 years of experience in an administrative role preferred but not required.
Relevant internships or academic projects will be considered for fresh graduates.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Excellent organizational, communication, and multitasking abilities.
Language Requirements: Fluent in Bahasa Malaysia and English; proficiency in Mandarin is strongly preferred.

Attributes:

Professionalism, discretion, strong problem-solving skills, and adaptability to a fast-paced environment.

Average salary estimate

$0 / YEARLY (est.)

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$0K

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What You Should Know About Personal Assistant, Solarvest

As a Personal Assistant for our dynamic Group VP, you'll step into an exciting role that keeps everything running smoothly! In this position, you'll be responsible for a wide array of tasks, from managing the VP's calendar and coordinating meetings to overseeing travel arrangements and handling communications. Your attention to detail will shine as you draft emails, prepare reports, and manage presentations, ensuring nothing slips through the cracks. If you're fluent in Mandarin, that's a fantastic bonus – it allows you to engage in diverse conversations in multilingual environments. We’re looking for someone energetic and organized, who can juggle tasks seamlessly while maintaining a professional demeanor. Whether it's negotiating travel itineraries or taking minutes at high-stakes meetings, your role is crucial for supporting our Group VP in their everyday functions. This position is not just about administrative skills; it's about being a trusted partner who helps navigate the day-to-day operations with finesse. If you're eager to embrace a fast-paced environment and contribute to various projects while enhancing your skills alongside a seasoned professional, this Personal Assistant role is a perfect fit. Join us, and let's make great things happen together!

Frequently Asked Questions (FAQs) for Personal Assistant Role at Solarvest

What does the Personal Assistant role at our company involve?

The Personal Assistant role involves providing organized administrative support to the Group VP, including managing calendars, scheduling appointments, and handling communication. You'll also coordinate travel and events, making sure everything runs like clockwork.