Regulatory Promotional Operations Manager

Our client, a Pharmaceutical advertising agency in NYC, is seeking a freelance Regulatory Operations Manager starting soon. This role ensures all submissions adhere to client-specific standards and internal guidelines. As a project-level lead, the Manager independently prepares and manages promotional materials, tracking the progress of each project through the MLR review process. They advise on submission timelines, follow up with internal stakeholders as needed, and ensure compliance with all relevant requirements. This position combines strategic oversight with detailed project management to facilitate smooth and timely submissions.Responsibilities:• End-to-End Submission Assembly: Assemble submission packages by taking screenshots, annotating relevant information, and attaching references and ancillary documentation in the client system.• Compliance and Guidelines: Ensure all submission components meet both client-specific requirements and internal guidelines• Time Management: Estimate the time and effort required for each submission component and collaborate with internal teams to develop and manage submission timelines.• Dashboard Maintenance: Keep a comprehensive dashboard of all current and upcoming submissions, including review stages, job codes, and deadlines, to track workstreams through the MLR process from start to finish.• Project Coordination: Efficiently balance multiple projects simultaneously, ensuring timely progress and adherence to deadlines.• Stakeholder Communication: Follow up directly with internal teams to provide updates on project status and timing expectations. Communicate clearly and effectively to manage client expectations.• Archiving and Organization: Maintain a well-organized and accurate archive of all submissions.Required Qualifications:• Experience: 4-6 years in preparing complex submission deliverables under tight deadlines.• Technical Competency: Proficiency in Adobe Acrobat and Microsoft Office Suite; preferred experience with Snag-it, Fireshot, Adobe InDesign, and Photoshop.• Content Management Systems: Preferred experience with Veeva Vault.• Regulatory Knowledge: Preferred working knowledge of FDA pharmaceutical advertising regulations.• Attention to Detail: Essential for clear communication and technical writing.If you meet the required qualifications and are interested in this role, please apply today.The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.Opportunity Awaits.