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Special Events Coordinator - Spring 2024 Internship (40 hrs/week) image - Rise Careers
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Special Events Coordinator - Spring 2024 Internship (40 hrs/week)

Overview:
WHO IS TURN5?
Turn5 is one of the largest and fastest growing e-commerce retailers in the Greater Philadelphia area. Best known for our award-winning e-commerce platforms, AmericanMuscle.com, ExtremeTerrain.com, and AmericanTrucks.com, we’ve been engaging muscle car, truck, and off-road enthusiasts with exceptional products, services, and experiences since 2004. With the acquisition of Eckler’s in 2022, a pioneer in classic car restoration & modification for over 60 years, Turn5’s catalog of brands has expanded to now offer aftermarket automotive products for vehicles as classic as the Model T.

Our purpose, however, extends beyond selling car parts. We have a commitment to creating meaningful customer experiences at every step of their journey. Whether it’s supplying a unique product that customizes the look and feel of their ride, providing thousands of educational videos for the DIYer or leveraging user generated content to inspire even the most experienced owner, we are obsessed with ensuring we reach as many like-minded gearheads across the globe.

POSITION SUMMARY
Under the direction of the Executive Assistant & Events Planner, the Special Events Coordinator will be tasked with the coordination, planning and executing of Turn5’s annual Auto Show Week events including Auto Show, Vendor Dinner and Annual Meeting.

The Auto Show event consists of AmericanMuscle Auto Show, ExtremeTerrain Auto Show and AmericanTrucks Auto Show which draws around 3,000 people each year and generates $50,000+ for charity annually. 2024 will be our 13th annual show.

Vendor Dinner and Annual Meeting are a part of our annual Auto Show Week where we bring out our remote employees and our vendors for our annual meeting and dinner. We will have approximately 70 employees traveling in and a vendor dinner of around 140 guests.

Internship Period & Schedule:
  • Schedule: Monday – Friday 9:00AM-5:30PM
  • Start Date: January 8, 2024
  • End Date: May 17, 2024
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Attend strategy meetings and participate in agenda development preparations/minutes for meetings
  • Communicate with local business community and manage their involvement in events such as donations and sponsorship
  • Research and secure vendors to fulfill needs for special events (tents, DJ, security, etc.)
  • Act as liaison between internal departments: Marketing, Merchandising, Fulfillment, Customer Service, IT, Web Development and Finance
  • Act as a direct point of contact for hired vendors
  • Write and distribute operational instruction sheets for each event area
  • Manage project checklists; responsible for task delegation, completion and follow-up when necessary
  • Support with internal employee communication and travel
  • Act as lead for setup on days leading up to event
  • Coordinate logistics and act as a lead for day-of-event support
  • Support post-event activities including inventory and budget actuals
SPECIFIC JOB KNOWLEGE (Special skills, knowledge of machines, procedures, etc.)
  • Proficiency in Microsoft Office Applications including Word, Excel, PowerPoint and Outlook
  • Computer proficient
  • Oral and written communication and interpersonal skills required
  • Must have excellent organizational skills with the ability to multi-task and work in a fast-paced environment
  • Ability to prioritize workload and meet deadlines
QUALIFICATIONS
  • Education: High school diploma or pursuing a Bachelor's degree. College majors relevant to event planning/marketing are preferred.
  • Completion of 1 prior related internship preferred
  • Prior event planning experience preferred but not required
  • Reliable form of transportation to office in Paoli, PA with ability to work in-office at least ~6 days/month from January – March. Onsite work requirements will increase the weeks leading up to and following Auto Show Week.
  • Reliable form of transportation to Auto Show event and rain date
    • Saturday, April 27, 2024
    • Sunday, April 28, 2024 (Rain Date)
    • Will need to be able to travel to venue during weeks leading up to event for setup, planning, etc.
  • Must be available to work the Auto Show event date and rain date
    • Saturday, April 27, 2024
    • Sunday, April 28, 2024 (Rain Date)
ESSENTIAL JOB FUNCTIONS (As required by the Americans with Disabilities Act – To be performed with or without reasonable accommodation)
  • Must be able to lift 30lbs
  • Visual and hearing capability.
  • Ability to sit long for long periods of time.
  • Ability to maintain attendance as defined by company policy.
  • Ability to work under pressure in order to meet strict deadlines.
  • Ability to operate general office equipment i.e. fax machine, photocopier, computer printer stationed between 3 & 4 feet high.

Our purpose extends beyond selling car parts. We have a commitment to creating meaningful customer experiences at every step of their journey. Whether it’s supplying a unique product that customizes the look and feel of their ride, providing thous...

8 jobs
SENIORITY LEVEL REQUIREMENT
Early
SECTOR
Automotive Parts & Accessories Stores
TEAM SIZE
201-500
LOCATION
Hybrid
DATE POSTED
August 6, 2023

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