Job details

Special Events Coordinator - Spring 2024 Internship (40 hrs/week)

Overview:

WHO IS TURN5?

Turn5 is one of the largest and fastest growing e-commerce retailers in the Greater Philadelphia area. Best known for our award-winning e-commerce platforms, AmericanMuscle.com, ExtremeTerrain.com, and AmericanTrucks.com, we’ve been engaging muscle car, truck, and off-road enthusiasts with exceptional products, services, and experiences since 2004. With the acquisition of Eckler’s in 2022, a pioneer in classic car restoration & modification for over 60 years, Turn5’s catalog of brands has expanded to now offer aftermarket automotive products for vehicles as classic as the Model T.

Our purpose, however, extends beyond selling car parts. We have a commitment to creating meaningful customer experiences at every step of their journey. Whether it’s supplying a unique product that customizes the look and feel of their ride, providing thousands of educational videos for the DIYer or leveraging user generated content to inspire even the most experienced owner, we are obsessed with ensuring we reach as many like-minded gearheads across the globe.

POSITION SUMMARY

Under the direction of the Executive Assistant & Events Planner, the Special Events Coordinator will be tasked with the coordination, planning and executing of Turn5’s annual Auto Show Week events including Auto Show, Vendor Dinner and Annual Meeting.

The Auto Show event consists of AmericanMuscle Auto Show, ExtremeTerrain Auto Show and AmericanTrucks Auto Show which draws around 3,000 people each year and generates $50,000+ for charity annually. 2024 will be our 13th annual show.

Vendor Dinner and Annual Meeting are a part of our annual Auto Show Week where we bring out our remote employees and our vendors for our annual meeting and dinner. We will have approximately 70 employees traveling in and a vendor dinner of around 140 guests.

Internship Period & Schedule:

Schedule: Monday – Friday 9:00AM-5:30PM
Start Date: January 8, 2024
End Date: May 17, 2024

ESSENTIAL DUTIES AND RESPONSIBILITIES

Attend strategy meetings and participate in agenda development preparations/minutes for meetings
Communicate with local business community and manage their involvement in events such as donations and sponsorship
Research and secure vendors to fulfill needs for special events (tents, DJ, security, etc.)
Act as liaison between internal departments: Marketing, Merchandising, Fulfillment, Customer Service, IT, Web Development and Finance
Act as a direct point of contact for hired vendors
Write and distribute operational instruction sheets for each event area
Manage project checklists; responsible for task delegation, completion and follow-up when necessary
Support with internal employee communication and travel
Act as lead for setup on days leading up to event
Coordinate logistics and act as a lead for day-of-event support
Support post-event activities including inventory and budget actuals

SPECIFIC JOB KNOWLEGE (Special skills, knowledge of machines, procedures, etc.)

Proficiency in Microsoft Office Applications including Word, Excel, PowerPoint and Outlook
Computer proficient
Oral and written communication and interpersonal skills required
Must have excellent organizational skills with the ability to multi-task and work in a fast-paced environment
Ability to prioritize workload and meet deadlines

QUALIFICATIONS

Education: High school diploma or pursuing a Bachelor's degree. College majors relevant to event planning/marketing are preferred.
Completion of 1 prior related internship preferred
Prior event planning experience preferred but not required
Reliable form of transportation to office in Paoli, PA with ability to work in-office at least ~6 days/month from January – March. Onsite work requirements will increase the weeks leading up to and following Auto Show Week.
Reliable form of transportation to Auto Show event and rain date
- Saturday, April 27, 2024
- Sunday, April 28, 2024 (Rain Date)
- Will need to be able to travel to venue during weeks leading up to event for setup, planning, etc.
Must be available to work the Auto Show event date and rain date
- Saturday, April 27, 2024
- Sunday, April 28, 2024 (Rain Date)

ESSENTIAL JOB FUNCTIONS (As required by the Americans with Disabilities Act – To be performed with or without reasonable accommodation)

Must be able to lift 30lbs
Visual and hearing capability.
Ability to sit long for long periods of time.
Ability to maintain attendance as defined by company policy.
Ability to work under pressure in order to meet strict deadlines.
Ability to operate general office equipment i.e. fax machine, photocopier, computer printer stationed between 3 & 4 feet high.

COMPANY RATING

3.5

Diversity & Inclusion

No rating

CEO of Turn5

Steve Voudouris

Approve of CEO

By Turn5

Our purpose extends beyond selling car parts. We have a commitment to creating meaningful customer experiences at every step of their journey. Whether it’s supplying a unique product that customizes the look and feel of their ride, providing thous...

8 jobs

SENIORITY LEVEL REQUIREMENT

Early

INDUSTRY

Automotive Parts & Accessories Stores

TEAM SIZE

201-500

LOCATION

Hybrid, based in Malvern, PA

DATE POSTED

August 6, 2023