Job details

Sr. Leadership Administrative Partner

About Rivian:

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

Role Summary:

The Sr. Leadership Administrative Partner will be responsible for providing administrative and leadership support to the Chief Sustainability Officer (who also serves as President and Trustee of the Rivian Foundation). More than that, the Sr. Leadership Administrative Partner will become the right hand of the Executive, working closely to ensure efficiency and productivity.

This position will be responsible for performing several administrative duties including, but not limited to, organizing and coordinating schedules, meetings, travel, expenses, department leadership meetings, board of directors’ meetings, external meetings, speaking engagements, etc. The position will also be responsible for working with the Chief Sustainability Officer and department leadership on the overarching calendar, content, tracking cross department initiatives and general objectives for the Chief Sustainability Officer. The Sr. Leadership Administrative Partner will possess excellent written and verbal communication skills, exercise mature and professional judgment, ability to operate at a senior level with confidentiality and discretion, experience working with senior executive management and outside board members and have outstanding time management skills. This position may require work outside of normal business hours.

THIS IS WHAT YOU’LL DO:

Assisting with onboarding for new employees (scheduling introductions, week 1 agenda, supplies, IT equipment, badge)
Leading a high volume and complex calendar
Taking the notes with distilling insights/take aways and some filtering in mind, still relies on having support and review
Travel - book travel (airfare, hotel, car rental, train), both domestic and international
Reports - any type of weekly, bi-weekly or monthly reports
Expenses - enter and own all expense reporting
Requisitions within Coupa - enter all req requests for the team and own the process from start to finish, including invoicing
Event and leadership meeting content and coordination - help plan/execute on offsite events, leadership retreats, team building events, all hands, impromptu working session
Maintains strict level of complete confidentiality with a high volume of confidential information
Organizes and maintains file systems, correspondence, contacts, and other records (paper and electronic as required).
Handles internal/external correspondence.
Coordinate CSO’s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CSO before, during and after these engagements.
Support department leadership team’s calendar needs
Organize and prepare agendas and materials, including coordination with leadership team

THIS IS WHAT YOU’LL NEED:

Bachelor’s degree or equivalent experience required
6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space
Advanced Microsoft Office skills, with an ability to become familiar with Company and/or task specific programs and software;
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;
Highly organized and able to prioritize under pressure;
Positive attitude and strong business acumen;
Ability to multi-task in a fast-paced environment and anticipate last minute changes
Team player
Ability to familiarize yourself with content, people and processes, for quick recall and recommendations

Pay Disclosure:

Salary range for Irvine, CA based applicants: $104,000 - $120,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law)

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.

Company Statements:

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Candidate Data Privacy

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.

Rivian Glassdoor Company Review

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CEO of Rivian

R.J. Scaringe

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By Rivian

Rivian is an American electric vehicle manufacturer and automotive technology and outdoor recreation company founded in 2009 and headquartered in Irvine, California.

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