Staff Assistant - job 2 of 2

Reporting to the Department Administrator in the Office for Faculty Affairs, the staff assistant is responsible for providing a wide range of administrative support of varying complexity and will be working with minimal supervision. They should develop a strong sense of the mission and function of the office in order to most effectively support everyday operations and projects as needed.

• Serves as first point of contact for the Office for Faculty Affairs.
• Proofreads letters, reports, memos for style, grammar, and accuracy, drafts correspondence, and finalizes documents for posting and distribution.
• Assists with event planning, including room reservations, catering, tracking RSVPs and sending reminders.
• Monitors and updates websites as needed, such as adding events to calendar, uploading documents or data, and updating language on existing content.
• Processes actions related to retirement agreements.
• Processes financial payments and reimbursements using Concur and Oracle platforms.
• Assists with archiving and updating/organizing current filing system – working toward a fully electronic system. Maintains accurate and organized electronic and paper files for the office, practicing careful version control of all documents with logical naming conventions
• Performs general office duties including photocopying, filing, ordering office supplies.
• Supports other members of the team by assisting with components of projects on an as-needed basis.

3+ years of administrative support or related experience in a business or customer service environment.

Must be proactive and have the ability to prioritize. Should have a solid knowledge of Microsoft Office and be technologically savvy. Must have strong written communication skills. Demonstrated good judgment, tact, and discretion in handling sensitive and confidential information. Must be a professional, proactive, collaborative, conscientious, and results-oriented individual.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

This position will be based in Cambridge, MA with the opportunity to explore a hybrid schedule.

Applicants who do not submit a cover letter will not be considered.

Skills testing may be a component of the interview process for this position.

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.