Staffing Coordinator

Organization:

MPHS-Mills-Peninsula Medical Center

Position Overview:

Provides administrative support through the coordination of daily and long range staffing and scheduling needs. Allocates resources and manages staffing challenges accurately in a timely manner. Develops master schedules to appropriately schedule resources to multiple units/specialties. Reviews time off requests, payroll trends, appropriate and accurate timecard coding. Gains confidence and cooperation from staff, and other healthcare providers through competent job performance, and effective communication. Adheres to all local/state/federal regulations, codes, policies and procedures to ensure privacy and safety. May also be responsible for performing specific tasks and/or orient other staff to the department.

Job Description:

These Principal Accountabilities, Requirements and Qualifications are not exhaustive, but are merely the most descriptive of the current job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, staff changes, workload, or technical development).

JOB ACCOUNTABILITIES:

STAFFING SERVICES:

• Develops a master schedule for new employees to enable balance of scheduling needs.
• Schedules staff in accordance with staff availability, individual skill level, wage and hour law considerations, closed unit and floating guidelines, and registry availability, in response to daily patient care requirements.
• Evaluates patient needs and unit resources to determine appropriate patient placement.
• Maintains timekeeping records and function as Timekeeper, ensures timecards are coded appropriately and review/report on trends.
• Performs information management functions: such as maintenance of department records and employees' files, track licensures and expirations, monitors work processes, maintenance of databases, entering and auditing data, and preparing routine and/or ad-hoc reports.
• Receives and screens calls, messages, mail and email communications, and visitors. Refers and answers inquiries and applies procedures and policies relating to departmental functions.
• Coordinates and schedules patient appointments and appropriately within electronic health record (EHR) system.
• Ensures that routine and priority tasks are completed within established departmental time frames.

SAFETY:

• Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels.
• Inspects and arranges for equipment repairs, monitors costs and needs for replacement.

COMPLIANCE:

• Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure.
• Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care.
• Retains and completes mandated continuing education requirements to meet departmental and facility requirements.

EDUCATION:
Equivalent experience will be accepted in lieu of the required degree or diploma.

HS Diploma or equivalent education/experience

TYPICAL EXPERIENCE:

2 years of recent relevant experience.

SKILLS AND KNOWLEDGE:

Analytical abilities of written word, metrics, charts or other documents utilized to manage a staffing system.

Interpersonal communications skills and ability to work with a variety of personalities and negotiate the necessary coverage for the affiliate.

Must be decisive with the ability to work independently and make decisions regarding staffing/payroll requests or challenges.

Time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.

Knowledge of computer applications, such as Microsoft Office suite (Word, Excel and Outlook), Epic, and related information systems.

Ability to interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.

Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.

Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.

Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.

Ensure the privacy of each patient’s protected health information (PHI).

Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

See required physical demands, mental components, visual activities & working conditions at the following link: Job Requirements

Job Shift:

Days

Schedule:

Full Time

Shift Hours:

8

Days of the Week:

Monday - Friday

Weekend Requirements:

As Needed

Benefits:

Yes

Unions:

No

Position Status:

Non-Exempt

Weekly Hours:

40

Employee Status:

Regular

Number of Openings:

1

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $35.22 to $44.02 / hour