Executive Assistant - job 1 of 2

Americans for Prosperity (AFP) is the premier grassroots organization focused on advocating solutions to the country’s greatest challenges. We recognize that tens of millions of Americans are frustrated with the extreme partisanship in government that keeps common-sense reforms from being passed, and instead seek to stand with policy leaders who are committed to finding a better way.

Americans for Prosperity is seeking an Executive Assistant to support several members of our Government Affairs Leadership team!

We’re looking for someone who is not only passionate about public policy and politics but also excels in administrative tasks. This person should be adept at understanding their principal’s business needs and be proactive in addressing them. Success in this role requires thoughtful execution and a strategic approach, with a keen ability to connect task management to organizational goals while maintaining confidentiality and a strong sense of urgency. Your enthusiasm for contributing to our Government Affairs team will be vital in ensuring smooth operations and achieving our objectives.

Does this description resonate with you? Apply today!

As an Executive Assistant at Americans for Prosperity (AFP), you’ll play a crucial role in supporting our mission to advance policies that enhance people’s lives. Through extensive grassroots outreach, AFP is working towards long-term solutions for the nation’s most pressing issues. Join us and make a meaningful impact on the issues that matter most.

• Calendar management.  Build and maintain a deep understanding of priorities to effectively allocate the principal's time.  Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team. Make judgements on time and recommendations grounded in strategic priorities to ensure smooth day-to-day engagements.
• Meeting preparation and participation.  Assemble meeting agendas, record meeting minutes and notes, and oversee A/V needs and action items.
• General administrative support.  Process invoice payments, reconcile receipts and expense reports on behalf of the leaders, and book and coordinate travel, itineraries, and logistics.
• Identify areas to increase efficiency and innovate to improve administrative processes. Collaborate with internal and external Executive Assistants to understand prioritization and make trade-offs. Identify and learn new tools and techniques to elevate the level of support and partnership the administrative team can give.
• Own and contribute to team and organizational projects and operational improvements as needed

• 4+ years of professional experience
• Professional manner and strong interpersonal communication skills, written and verbal
• Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative
• Have a collaborative approach to work; give and receive feedback respectfully
• Ability to think strategically about the principal's time as an allocation of resources
• Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure
• Ability to provide articulate and concise oral and written communications
• Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook’s calendar function), and PowerPoint
• A clear understanding of and excitement for AFP's vision and mission

• Proficiency with expense reporting software, such as Concur
• Proficiency with Salesforce
• Proficiency with Airtable
• Experience on Capitol Hill and/or at a Government Affairs shop

• A meaningful career where your work will improve the lives of millions of Americans – especially the least fortunate
• A vision-driven organization of over 1,000 employees across the country who are dedicated to improving the lives of others
• Competitive salaries and bonuses. Our salary and bonus strategies are aligned to the value you create, not a standardized bell curve
• Generous 401K match - 6% match with immediate vesting
• Competitive health and wellness benefits
• Our flexible time-off policy allows all employees to take planned and unplanned time off as needed
• Mileage reimbursement for business travel separate from your commute
• Commuter assistance plans to offset the cost of commuting into our headquarters (on-site parking or metro)
• Opportunities for professional development and mentorship that can strengthen your effectiveness through Principle Based Management and other industry specific programs

Americans for Prosperity is driving long-term solutions to the country's biggest problems through broad-based grassroots outreach. Our activists engage friends and neighbors on key issues and encourage them to take an active role in building a culture of mutual benefit. We have an on-the-ground infrastructure in 36 states that recruits and unites citizens behind a common goal of advancing policies that help people improve their lives.  

Americans for Prosperity Foundation is dedicated to educating and training citizens to be courageous advocates for the ideas, principles, and policies in a society of mutual benefit--knowing that leads to the greatest prosperity and well-being for all. Our educational programs break barriers standing in the way of people realizing their potential. By eliminating these obstacles to opportunity, in areas like occupational licensing, free speech, K-12 education, and free trade, we are supporting and working to lift up the lives of individuals and local communities.  

We believe that diversity in experiences, perspectives, knowledge and ideas fuels creativity, broadens knowledge, and helps drive success. That’s why we’re proud to be an equal opportunity employer and strive to treat all employees and applicants with honesty, dignity, respect and sensitivity. We welcome all qualified applicants regardless of color, race, religion, religious creed, sex, gender or gender identity, gender expression, sexual orientation, national origin, citizenship, ethnicity, ancestry, age, physical disability, mental disability, medical condition, pregnancy (including medical needs which may arise from pregnancy, childbirth, or related medical conditions), military and veteran status, genetic information, marital or familial status, political affiliation, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.