Job details

Specialist Accounts Payable

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Staples is business to business. You’re what binds us together.

Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth.

What you’ll be doing:

Duties include reconciling and verifying the accuracy of invoices, deductions and paybacks submitted for payment.
Processing invoices to the appropriate ledger accounts, cross referencing with the Purchase Order system, identification of missing information and follow-up, verification that goods or services were delivered and adjusting for returns.
Root cause identification of vendor issues with education on how to minimize future disputes.
Research, review and prepare reconciliation of purchases, inventory and adjustments to ensure receipts are accurately reported.
Ongoing monitoring of vendor debit balances with participation in monthly merchant meetings to discuss collections of existing debit balances and AP issues.
Monitor special priority vendors as needed, facilitate periodic conference calls to resolve concerns.
Assist with research resolution and processing of expense invoice exceptions related to non-PO/PO backed processing in ePAS (Coupa).
Research and correct all aged invoices, aged creation, vendor credit memo to ensure each is processed.
Engagement with merger and acquisition payables integration and supporting offshore operations by performing quality control and auditing checks.
Support with internal check processing reconciliations. Accountability for performance measures and targets are required with support of continuous improvement efforts.

What you bring to the table:

Proficient with Microsoft Office (advanced Excel knowledge)
Excellent written and verbal communication skills
Excellent customer service skills
Well organized and able to manage multiple tasks.
Experience with accounts payable processes and systems.
Strong attention to detail with good problem-solving skills and ability to meet deadlines
Ability to demonstrate strong analytical skills.
Understanding of basic accounting processes.

Qualifications:

What’s needed- Basic Qualifications:

1+ years comprehensive understanding of AP processes

What’s needed- Preferred Qualifications:

We Offer:

Inclusive culture with associate-led Business Resource Groups
Flexible PTO (22 days) and Holiday Schedule (7 observed paid holidays)
Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more perks and benefits

Average salary estimate

$57500 / YEARLY (est.)

min

max

$50000K

$65000K

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What You Should Know About Specialist Accounts Payable, Staples, Inc.

As a Specialist Accounts Payable at Staples in Framingham, Massachusetts, you will play a vital role in our finance team, which acts as a crucial partner across the business. Your mission will be to ensure the accuracy of invoices and payments while contributing to our overall financial performance. You'll be responsible for reconciling and validating invoices, checking deductions, and processing payments. Collaborating closely with various departments, you'll need to cross-reference invoices with our Purchase Order system and promptly identify any discrepancies. A significant part of your job will involve investigating vendor-related issues, educating them on best practices to minimize disputes, and conducting regular reviews to ensure accurate reporting of purchases and inventory. Moreover, your analytical skills will shine as you monitor debit balances and engage in monthly meetings to discuss resolution strategies. You’ll also dive into resolving any expense invoice exceptions and help maintain the integrity of our accounts through quality checks and audits during mergers and acquisitions. With a supportive culture at Staples, we value innovation and accountability, and this role is a perfect opportunity for someone organized and detail-oriented who’s excited to make a positive impact on our financial operations.

Frequently Asked Questions (FAQs) for Specialist Accounts Payable Role at Staples, Inc.

What are the main responsibilities of the Specialist Accounts Payable at Staples?

The Specialist Accounts Payable at Staples is primarily responsible for the accuracy of invoices and payments. This includes reconciling invoices, processing them to appropriate ledger accounts, verifying receipt of goods or services, and identifying missing information. Engagement with vendors to resolve any issues and preparing reconciliations of purchases and inventory are also key duties.