Director of Physical Plant.

Department InformationGJC-230770 9/24: THIS IS A NON-CLASSIFIDE POSITIONPosition SummaryThe Director of Physical Plant is responsible for the comprehensive management of facility-related operations at the college, including the maintenance of buildings and grounds, key control, signage, and small project management. This role is pivotal in ensuring the efficient and effective functioning of the college's physical infrastructure.The Director emphasizes sustainability, energy management, technology integration, emergency preparedness, vendor and contract management, capital planning, and stakeholder engagement. Additionally, the Director oversees the execution of Moves, Adds, and Changes (MAC) requests, managing surplus furniture, and ensuring all activities are conducted in strict adherence to CCA's guidelines.This position also includes developing preventive maintenance programs, managing data reporting key performance indicators, and fostering professional development within the facilities team, aligning all operations with modern standards and the college’s strategic goals.Overview Of CcaThe Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.Description Of JobDUTIES & RESPONSIBILITIESPlanning & Supervision• Assist the Executive Director of Operations in planning, organizing, and directing activities related to grounds staff, ensuring efficient utilization of resources and compliance with established standards.• Oversee daily maintenance and grounds staff operations, including supervision, performance reviews, payroll functions, and ensuring work is completed efficiently at the CentreTech and Lowry campuses.Technology Integration:• Leverage technology for enhanced efficiency, including the implementation of facilities management software for tracking maintenance, inventory, and work orders.• Ensure regular updates and training on new technologies for maintenance and grounds staff, promoting continuous improvement in service delivery.• Emergency Preparedness and Response and Safety:• Assist in the develop and manage emergency response plans related to facilities, including protocols for natural disasters, fires, and other emergencies.• Lead or participate in emergency drills and ensure that all maintenance and grounds staff are trained in emergency response procedures.• Maintain college procedures for snow removal and storm closures and advise on weather-related closures.• Oversee the design and update of the college's key control plan, maintaining records of keys issued and returned.Vendor and Contract Management:• Manage contracts with vendors and contractors, ensuring that services meet college standards and are delivered within budget.• Conduct performance evaluations for external vendors and contractors, ensuring consistent quality and agreement adherence.• Capital Planning and Project Management:• Participate in long-term capital planning, providing input on facilities needs and infrastructure improvements.• Oversee smaller renovation and construction projects, ensuring they are completed on time, within budget, and meet the college’s standards.Stakeholder Engagement:• Engage with key stakeholders, including faculty, students, and community members, to ensure that facilities meet their needs and expectations.• Facilitate regular feedback mechanisms to gather input from campus users on maintenance services.Data and Reporting:• Develop and maintain key performance indicators (KPIs) for facilities operations, including response times, budget adherence, and customer satisfaction metrics.• Prepare and present regular reports on facilities operations, budget performance, and improvement initiatives to senior leadership.Professional Development:• Create a professional development program for maintenance and grounds staff, ensuring opportunities for skill enhancement and career growth.• Encourage certifications and continuing education to keep the team up-to-date with industry standards and innovations.Preventive Maintenance & Safety:• Develop and implement preventive maintenance programs for the college's grounds, including landscaping, irrigation systems, parking lots, and outdoor facilities maintenance schedules.• Ensure safety compliance, including the handling and disposal of hazardous materials, and promote a safety culture among staff.• Manage MS4 permitting and stormwater management, including annual report submissions.Collaboration & Communication:• Maintain effective communication and collaboration with other departments, contractors, and vendors for coordinated activities related to maintenance and grounds services.• Conduct regular staff meetings to communicate expectations, provide feedback, and address concerns or issues related to maintenance services.MAC Requests Management:• Manage and execute approved Moves, Adds, and Changes (MAC) requests from a Facilities perspective, ensuring that all relocations, space reconfigurations, and departmental changes are efficiently planned and executed in adherence to CCA's MAC guidelines.• Manage surplus furniture and equipment related to MAC projects, coordinating storage, redistribution, or disposal as needed.• Collaborate with the MAC committee to ensure that all actions align with college policies and space utilization standards, minimizing disruptions to campus operations.General Duties:• Provide support for event setup, take-down, and services to users of campus facilities on both campuses.• Assume additional duties as assigned.Experience• Minimum of 4 years of experience in maintenance, grounds, and custodial management, preferably in an educational institution or similar setting.Knowledge/Skills/Abilities• Strong leadership and managerial skills, with the ability to motivate and supervise a diverse team.• Excellent organizational and problem-solving abilities, with attention to detail.• Knowledge of grounds maintenance and custodial best practices, including landscaping, irrigation, parking lot maintenance, and custodial cleaning procedures.• Familiarity with relevant safety and environmental regulations pertaining to grounds and custodial services.• Effective communication skills, both written and verbal, with the ability to interact professionally with all stakeholders.• Ability to prioritize tasks and manage multiple projects simultaneously.Licensure/Certification• Valid driver's license and the ability to travel between campuses as required.Equipment and Software• Proficiency in using computerized maintenance management systems (CMMS) and other relevant software applications.Preferred QualificationsMinimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsAny equivalent combination of education, experience, knowledge, skills and abilities.Salary Range: Anticipated starting salary range: $70,000.00-$75,000.00 annually. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan , including generous leave, holiday, and education benefits. Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave.Deadline to Submit Application Material: An initial review of applications will begin on Monday ,September 9, 2024 and continue until the position is filled.Application Process: When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu .By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.Supplemental InformationApplication ChecklistComplete Applications Must Include The Following Documents• A complete online application• A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position• A current resume uploaded as an attachment to your online application• Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your current supervisor without first providing notice to you as a candidate and only when a contingent offer is pending in order to protect the confidentiality of your application to the full extent possible.• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire.• For any questions or technical issues please contact HR@CCAurora.edu .Notice To All Applicants• Proof of eligibility to work (Download PDF reader) (Download PDF reader) (Download PDF reader) in the United States must be produced within three (3) days of hire.• Direct deposit of payroll is a condition of employment.• Final candidate is subject to a criminal background check prior to final selection process.• Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.• CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page .• Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.• For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.Colorado Residency RequirementEligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact HR@CCAurora.edu with any questions.