Accountant 2

Iowa Workforce Development (IWD) is seeking to hire an Accountant 2 in our Iowa Vocational Rehabilitation Services (IVRS) Accounting and Finance Division. Accountant 2 responsibilities will include... Manage IVRS' cash flow to ensure the Division has adequate cash on hand to meet obligations. This includes completing daily drawdowns out of the Payment Management System, G5/G6 System and ASAP system, reviewing cash needs, and investigating variances between grant budget and revenues recorded in IA Advantage. You will also be responsible for preparing and approving cash receipts (CR's) in IA Advantage. You will determine funds, and state and federal fiscal years, to pay case services. Coordinate with Human Resources (HR) Associate to gather information for biweekly payroll including terminations with final payouts, new employees, or unapproved time sheets. Build spreadsheets for state and federal fiscal year correction on payrolls and prepare related documents when needed. Process indirect cost transfer quarterly as requested by Budget Analyst 3 and process state indirect cost transfer twice a year for all IVRS funds including Disability Determination Services (DDS). Review OLDD in IA Objects daily to identify unexpected expenses and ensure funds are available. Assist State Auditor’s with questions about funding and expenditures and provide information. Provide information used to prepare Division financial status reports. Prepare for new fiscal years by building new control books and ledgers (IA Objects) as needed. Close fiscal years by making closing entries to balance through control books, IA Advantage and G5. Review final control books with ledgers to ensure agreement and prepare monthly balancing report to summarize reconciliations to supervisor. Process DDS Case Services in IRSS. Retrieve and save information from SSA's secure messaging Electronic Records Express website (ERE). Upload spreadsheets for claims approved for medical evidence of records (MER), Consultative Exams (CE) and claimant travel (TRA). You will compare paper billings for IVRS Finance with payment processing screen in IRSS. Process payments and print related reports. Prepare and review payroll to allocate direct hours to federal programs and move allocated funds to correct cost center to correct allocation. Coordinate with HR Associate to gather information for biweekly payroll including terminations with final payouts, new employees, or unapproved time sheets. Responsible for all Accounts Receivable (AR) functions in Financial Management. This includes developing and maintaining a system for tracking amounts due from various clients and vendors. This task will require ensuring payments are received and reconcile to the correct ledger account in IA Advantage. You will also prepare queries in IA Objects and take corrective action on any posting errors. Strong knowledge of Excel to perform financial function tasks. Credit appropriate accounts for checks from clients and vendors to client account in IRSS. Audit and process operating expense claims for payment for expenses including internal transfers (ICN, maintenance agreements, AOS, AG's Office). Monitor automated withdrawal transfers to ensure account codes are correct. Access DDS quarterly hours in WorkDay and adjust hours of DDS Bureau employees as needed. Review IVRS payroll and adjust hours as needed for part-time employees. Enter quarterly DDS-HHS transfer in IA Advantage to correct rounding issues. Generate DDS and IVRS monthly estimate report of unpaid documents for prior month; and estimate claims not on hand for prior month. Verify unpaid purchase orders in IA Advantage and prepare reports used by Budget Analyst to prepare monthly federal report. Maintain vendor records in IA Advantage and review W-9 Vendor Update forms for appropriateness. Review new vendors to ensure they are not debarred from doing business with the government. File W-9 documents and review monthly files from Department of Administrative Servies (DAS) for Transparency reporting. Review entries again at year end to ensure all corrections are complete before distributing 1099 forms Benefits Joining the IWD team and becoming a State of Iowa employee comes with a range of valuable benefits, including: • Excellent health, dental, and vision insurance. • Generous paid time off, including nine paid holidays, vacation, and sick leave with no cap on the sick leave accrual. • Prepare for the future with the IPERS retirement package, as well as an additional optional deferred compensation retirement plan. • Flexible Spending Accounts for medical and dependent care. • Free Life and Long-term Disability Insurance with the option to purchase additional coverage. • Employee Assistance Programs and Discount Programs for support. Click here to learn more about all of the amazing benefits the State of Iowa offers. Hours of Work: Monday – Friday 8:00am-4:30pm. Hybrid telework and alternate work schedule opportunities for eligible classifications after 6-months of employment has been completed. Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.e-verify.gov. No applicant seeking employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place.?Select positions will be subject to a criminal background check. Graduation from an accredited four year college or university with a minimum of twelve semester hours (or its equivalent) in accounting, business administration or finance; course work and eighteen months of responsible experience in accounting, accounts examination or verification, budgeting or closely related fiscal experience with a governmental agency, public accounting firm, or private industry;OR substitution of work experience in the public or private sector which entailed accounting, auditing, budgeting, assessment or computation of taxes, or closely related financial functions (e.g., treasurer, comptroller, accountant, auditor, budget analyst, etc.) on a year-for-year basis for the required education (thirty semester or equivalent hours equal one year);OR substitution of successful completion of a post-high school vocational/technical, business college, or area community college curriculum in accounting which included concentrated course work equivalent to twenty semester hours (or more) in accounting for the required education;OR any combination of qualifying post high school level education and experience which totals five and one-half years;OR employees with current continuous experience in the state service that includes the equivalent of six months of full-time experience as an Accounting Technician 2 shall be considered as qualifying;OR substituting graduate level course work in accounting, business administration, or finance for each year of the required experience on the basis that satisfactory completion of 30 semester or equivalent hours of graduate level course work is equivalent to one year of experience;OR employees with current continuous experience in the state service that includes the equivalent of eighteen months of full-time experience as an Accounting Technician 1 shall be considered as qualifying;OR Certified Public Accountants may qualify with six months of the required experience;OR employees with current continuous experience in the state classified service that includes the equivalent of twelve months of full-time experience as an Accountant/Auditor 1, six months of full-time experience as an Accounting Technician 3, or twenty-four months of full-time experience as an Accounting Technician 2 shall be considered as qualifying. 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