ADMINISTRATIVE OFFICER II

GRADEGrade 14LOCATION OF POSITIONMaryland Department of Labor100 S. Charles StreetBaltimore, MD 21201Main Purpose of JobTo provide administrative support to the Director, Deputy Director and Coordinators of the Maryland Department of Labor Correctional Education Program. The ideal candidate will ensure all teachers are up to date on their certifications, provide secretarial support, record keep, inventory management and note taking services.POSITION DUTIESDuties of this position include but are not limited to:• Review and update data and the accompanying reports to ensure the director, deputy director, principals, and coordinators remain updated on the status of teacher certifications, inventory, and budget.• Create a record of on-going expenditures to share with principals monthly.• Facilitate general clerical duties for the Director, Academic Coordinator, and assigned Coordinators.• Manage specific assignments on an ongoing basis, prepare agendas, take notes, make travel arrangements, and prepare reports and other documents using word processing or spreadsheet software.• Answer telephones, refer calls, take accurate messages, provide information and represent the department appropriately over the phone.Minimum QualificationsEducation: Graduation from an accredited high school or possession of a high school equivalency certificate.Experience: Two years of administrative staff or professional work.Notes• Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.Desired Or Preferred Qualifications• Experience working with certifications for staff.• Experience working in a education/teaching environment.• Experience working with Microsoft Suites and Google Suites.LICENSES, REGISTRATIONS AND CERTIFICATIONSEmployees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.Special RequirementsDemonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.All candidates are subject to a background check against files maintained by the division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.SELECTION PROCESSAll information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.For Positions That Require Bachelor/Master Degree EtcEducational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925Resumes are acceptable as additional information, however, the application must be completed or it will be subject to rejection.BenefitsContractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year .FURTHER INSTRUCTIONSU.S. Military Veterans may qualify for additional bonus points towards certification. A ny job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email to brittany.small@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATIONCompleted applications, required documentation, and any required addendums may be mailed to:Office of Human ResourcesAttn: 24-003235-0070100 S. Charles Street, Room 500Baltimore, MD 21201The MD State Application Form can be found onlineDepartment of Labor is an equal opportunity employer. It is the policy of Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.