Management Analyst 4 - Budget/Grants

Salary : $67,716.00 - $91,068.00 AnnuallyLocation : Multiple Locations Statewide, WAJob Type: Full Time - PermanentRemote Employment: Flexible/HybridJob Number: 2024-08908Department: Employment Security DepartmentDivision: Financial ServicesOpening Date: 08/07/2024Closing Date: 8/21/2024 11:59 PM PacificDescriptionThe ideal candidate for this role should excel in managing the entire grant application process. They must possess impeccable writing skills and demonstrate expertise in researching potential grant opportunities that align with the agency's objectives. Additionally, a solid understanding of project management principles and budgeting is essential to ensure effective coordination of the grant program.• * Candidates must reside within the state of Washington to apply. **When applying, please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Additionally, we ask that you not include photographs or external links within your documents.As the Management Analyst (MA4) in our Financial Services Division Budget team, you will support the Agency and division strategic efforts to successfully develop grant application packages to secure new and ongoing funding to the agency and providing timely financial information that will assist ESD management in making sound fiscal decisions.DutiesAs the designated grant coordinator for ESD, your responsibilities will include developing federal, state and local grant applications in close coordination with relevant internal and external stake holders. You will conduct daily research to identify potential discretionary grant opportunities and review prospects to ensure agency eligibility within appropriate ESD programs. Additionally, you will collaboratively work with program staff to make initial determinations.Some of your daily tasks includes but not limited to:• Lead ad hoc teams to develop grant application packages for new and recurring funding announcements, to include development of grant budgets, budget narratives, and budget forms.• Submit grant application packages via email or upload to internet-based submission systems, as applicable.• Ensure all elements of the grant announcement are met and submitted by deadline.• Review quarterly performance (narrative) reports for applicable grants (e.g.,RESEA, CARES Act).• In coordination with grant managers, gain certification and submit final reports to appropriate federal project officers.• Assist Budget Managers and Budget Director with budget development process to ensure timelines are met.• Utilize cost estimator and other tools to project and finalize budget needs in coordination with impacted budget analyst(s).• Implement process improvement solutions to budget development and legislative fiscal note process.• Complete monthly review of expenditures against budget, review time charges, etc.• Conduct regular meetings with grant manager and appropriate budget analyst(s) for each grant to review spending at the grant level to identify anomalies to be researched and addressed, make course corrections, recommend interventions, etc.• Input revenue into the AFS system on both projected and actual revenue amounts.• Maintain positive relationships with fund providers and other stakeholders.QualificationsRequired:Qualified candidates should have a minimum of two (2) years related experience in the following areas:• Strong analytical and research skills are a must.• Ability to clearly communicate in both written and verbal communication, especially in grant proposals.• Demonstrated proficiency in facilitation and project management• Proficiency in Microsoft Word, Excel and PowerPoint.Preferred/Desired:• Ability to manage effectively with changing priorities.• Experience in US DOL federal grant applications and reporting.Supplemental InformationAdditional Requirement of Employment:• Must pass Unemployment Insurance Claim and Benefit Review (UI Fraud Check).Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy.Please submit your Cover Letter and Resume with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete and will not move forward.Why work with us?Ouragency's mission and valuesdrive every decision that we make, determine how we interact with others and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.Opportunity for AllWe strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Cheyenne Pernites or the Talent Acquisition Team, or Washington Relay Service 711. If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.• *This organization participates in E-Verify**More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.The Washington State Employee Assistance Program promotes the health and well-being of employees.Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.Pay status includes hours worked, time on paid leave and paid holiday.As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.Additional LeaveLeave SharingFamily and Medical Leave Act (FMLA)Leave Without PayPlease visit the State HR Website for more detailed information regarding benefits.Updated 12-31-202201In order to be considered for this position, you MUST include a resume and letter of interest with this applicant packet. Please click below to indicate you have attached the required documentation.• Yes• No02Are you a current or former Washington state employee?• Yes• No03If you answered yes to the previous question please list below the agency or agencies you currently or previously worked for.04Which best describes your experience with writing grant applications and/or grant funding?• I have less than 2 years of experience.• I have 2 years of experience.• I have 3 years of experience.• I have 4 years of experience.• I have 5 years of experience.• I have 6 years of experience.• I have 7 years of experience.• I have 8 years of experience.• I have 9 years of experience.• I have 10 or more years of experience.• I do not have this experience05I possess expertise, knowledge, and proficiency in the following areas. Please select below all that applies.• Demonstrated knowledge of grant funding• Demonstrated facilitation and project management skills• Strong analytical and communication skills• Proficiency in Microsoft Word, Excel and PowerPoint• Ability to manage effectively with changing priorities• Experience in US DOL federal grant applications and reporting• None of the above06In support of the question above, please describe how you gained this experience.If you do not have this experience, type N/A.07Which best describes your experience with project management, facilitation, and effective communication using strong analytical, verbal and written skills?• I have less than 2 years of experience.• I have 2 years of experience.• I have 3 years of experience.• .I have 4 years of experience.• I have 5 years of experience.• I have 6 years of experience.• I have 7 years of experience.• I have 8 years of experience.• I have 9 years of experience.• I have 10 or more years of experience.• None of the above08In support of the question above, please describe how you gained this experience.If you do not have this experience, type N/A.09Select the Microsoft programs in which you have an intermediate to advanced skill level, generally attained through a minimum of 2-3 years of experience of use on the job.• Excel• Outlook• PowerPoint• Word• None of the above10How did you hear about this opportunity?• careers.wa.gov• govenmentjobs.com• esd.wa.gov• Employee Resource Group (ERG)• VERG• Referral from current WA State employee• Referral from current ESD employee• Social Media (Facebook, LinkedIn, Twitter)• WorkSourceWA website or Office• Indeed.com• Monster.com• Online Job Board (not listed above)• Other11If you selected "Other", please tell us how you learned about this job opportunity.If this does not apply to you, type N/A.Required Question