Senior Payroll & HR Operations Specialist, Officer

Who we are looking for

An experienced Senior Payroll & HR Operations subject matter expert that has proven experience in working with the global Payroll & HR processes, background in calculating payroll for different countries, and knowledge about regulations. Individual contributor with process-oriented experience, easy adaptation skills and capability to work in changing environment. Ideal candidate will possess ability to rotate between tasks and processes within the Payroll & HR Operations organization.

This role will consist of liaison between vendors & internal stakeholders and will be based in Poland & involve flexibility with hybrid work from home & office.

Major Responsibilities:

• Subject matter expert in payroll processing & HR lifecycle processes in the various regions (global payrolls)

• Rotation between teams, tasks and responsibilities depending on the needs at a given time

• Take care of assigned payroll related activities in a timely, accurate and efficient manner in line with legislative requirements

• Complete a verification of payroll input and output data (data accuracy, reconciliation of payroll reports prior to transmission to processing and payment, etc.) and ensure a dual check of all payroll output prior to submission for approval and sign off

• Take care of statutory reporting regarding social security, taxes and other regulatory obligations

• Ensure support during SOX and other external or internal audits

• Perform related HR administrative activities for a given region

• Build and maintain strong relationship within the organization and with vendors as required to deliver high standard service to internal clients

• Manage employee queries related to payroll and HR operations

• Prepare and distributes standard and ad hoc payroll & HR reports within specified guidelines

• Research best practices in assigned processes and redesign them to achieve better effectiveness and control compliance

• Mitigate risk by ensuring proper documented end to end operating processes inclusive of vendor touch points

Level of Education/ Specific Qualifications:

• University degree - HR/finance/accounting preferred

Skills and Experience

• Advanced practical knowledge of MS Excel skills; Tableau and Power BI working knowledge will be an asset.

• 8 or more years of experience in a global payroll operations position with a strong understanding of best practices around controls regulations tax compliance and working with outsourced providers

• Experience in HR lifecycle operations and processes in a global organization

• English for everyday use

• Working knowledge of legal regulations of various regions (global payrolls) will be an advantage

• Ability to quickly adapt to changing environment and being able to rotate and support several global locations where required

• Very good MS Excel skills

• Strong analytical and problem-solving skills

• Very good organizational and communication skills

• Working knowledge of HRIS and payroll systems required

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and calculable.

You will help us build resilience and execute day to day deliverable at our best. 

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

About State Street

State Street was named one of the ‘Forbes Poland’s Best Employers of 2021’

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Discover more at StateStreet.com/careers

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