Recruiting Coordinator

StubHub is on a mission to redefine the live event experience on a global scale. Whether someone is looking to attend their first event or their hundredth, we’re here to delight them all the way from the moment they start looking for a ticket until they step through the gate. The same goes for our sellers. From fans selling a single ticket to the promoters of a worldwide stadium tour, we want StubHub to be the safest, most convenient way to offer a ticket to the millions of fans who browse our platform around the world.

As a Recruiting Coordinator, you own and schedule for multiple positions within a given vertical. 

This person will be an organizational guru, work effectively with internal and external clients and candidates, possess great communication skills, have the ability to shift gears at a moment’s notice and enjoy the challenges of helping to build a great organization of talented individuals. 

You thrive in a fast-paced environment, love tackling projects, and want to grow with our team. Responsible for partnering with individual managers to ensure delivery of all recruiting aspects. You are responsible for carrying various roles on your respective teams and manage all stages of the hiring process to ensure a unique and positive candidate experience.  

In addition to your core duties as a Recruiting Coordinator, you will be responsible for scheduling all onsite interviews for the entire recruiting team and subsequent interview meetings and roundtables.  

This role is hybrid and will be in-office three days a week in our Santa Monica, CA office.

• Coordination and Scheduling: Manage the interview scheduling process, ensuring a smooth and efficient experience for candidates, hiring managers, and interviewers. Coordinate with multiple stakeholders to align schedules and book interview rooms or virtual meeting spaces. 
• Candidate Communication: Communicate with candidates throughout the recruitment process, providing information on interview logistics, timelines, and next steps. Serve as a point of contact for candidates, addressing inquiries and providing a positive candidate experience. 
• ATS Management: Utilize and maintain the Applicant Tracking System (ATS) to track candidate progress, update candidate statuses, and generate reports as needed. Ensure data accuracy in the ATS and assist in improving system efficiency. 
• Onboarding Support: Collaborate with HR and hiring managers to facilitate a smooth transition for new hires, including preparing onboarding materials and coordinating orientation schedules.  
• Process Improvement: Identify opportunities to streamline and improve the recruitment and onboarding processes. Implement best practices to enhance efficiency and effectiveness in the recruiting coordination function. 
• Team Collaboration: Work closely with recruiters, hiring managers, and other stakeholders to understand hiring needs and priorities. Collaborate with the broader HR team to ensure a cohesive and consistent approach to talent acquisition. 
• Candidate Experience Enhancement: Contribute to the development and implementation of strategies to enhance the overall candidate experience. Collect and analyze feedback from candidates to identify areas for improvement. 
• Compliance: Stay informed about relevant employment laws and regulations. Ensure compliance with company policies and legal requirements throughout the recruitment process. 

• Strong understanding of the end-to-end recruitment process.
• Familiarity with recruitment tools and applicant tracking systems (ATS).
• Excellent written and verbal communication skills.
• Ability to effectively communicate with candidates, hiring managers, and team members.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Efficient time management to meet tight deadlines.
• Precision in managing candidate data and ensuring accuracy in documentation.
• Thoroughness in screening resumes and coordinating interview schedules.
• Ability to identify and address challenges in the recruitment process.
• Proactive approach to solving problems and improving processes.
• Ability to work collaboratively with recruiters, hiring managers, and other team members.
• Experience working in a team-oriented environment.
• Flexibility and adaptability to changing priorities and needs.
• Willingness to take on new responsibilities and challenges.
• A customer-centric mindset, providing a positive experience for both candidates and internal stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with HR software and applicant tracking systems.
• In the case of a senior position, the ability to lead and mentor junior recruiting coordinators.

• Accelerated Growth Environment: Immerse yourself in an environment designed for swift skill and knowledge enhancement, where you have the autonomy to lead experiments and tests on a massive scale.
• Top Tier Compensation Package: Enjoy a rewarding compensation package that includes enticing stock incentives, aligning with our commitment to recognizing and valuing your contributions.
• Flexible Time Off: Embrace a healthy work-life balance with unlimited Flex Time Off, providing you the flexibility to manage your schedule and recharge as needed.
• Comprehensive Benefits Package: Prioritize your well-being with a comprehensive benefits package, featuring 401k, and premium Health, Vision, and Dental Insurance options.
• Team-Building Events: Engage in vibrant team events that foster camaraderie and collaboration, creating an atmosphere where your professional and personal growth are celebrated.

The anticipated gross base annual salary range for this role is $60,000 – $70,000 per year. Actual compensation will vary depending on factors such as a candidate’s qualifications, skills, experience, and competencies. Base annual salary is one component of StubHub’s total compensation and competitive benefits package, which includes 401(k), paid time off, paid parental leave, and comprehensive health benefits.

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About Us 

StubHub is the world’s leading marketplace to buy and sell tickets to any live event, anywhere. Through StubHub in North America and viagogo, our international platform, we service customers in 195 countries in 33 languages and 49 available currencies. With more than 300 million tickets available annually on our platform to events around the world -- from sports to music, comedy to dance, festivals to theater -- StubHub offers the safest, most convenient way to buy or sell tickets to the most memorable live experiences. Come join our team for a front-row seat to the action. 

We are an equal opportunity employer and value diversity on our team. We do not discriminate on the basis of race, color, religion, sex, national origin, gender, sexual orientation, age, disability, veteran status, or any other legally protected status.