Team Assistant M/F

Title:

Team Assistant M/F

Company:

Ipsen Pharma (SAS)

Job Description:

Main responsibilities / job expectations

Admin support to Head of SBE & Team Coordination

• Ensure proactive diary management and resolves any conflicts of diary
• Be the preferred point of contact for responding to and handling queries from any stakeholders
• Manage travel & expenses for the Head of SBE, accommodation and related itineraries, in compliance with the company policies and procedures
• Organize and coordinate meetings both on and offsite, build meeting agendas
• Ensure minute-taking of Leadership Team meetings and act as project management officer for SBE to ensure that actions are followed up on
• Prepare agendas and circulate any related documentation prior to the meetings

Documentation

• Ensure that the SBE LT has all relevant documentation for meetings, to implement/maintain an efficient storage and retrieval system for all documentation, inc. SharePoint
• Design and implement filing systems and ensure they are maintained updated
• Ensure security and confidentiality of data

Budget follow up & Purchase orders

• Deal with Purchase Orders, checking all invoices and tracking payments
• Manage service contracts with suppliers in close collaboration with Corporate Legal Affairs/Purchasing
• Responsible for general administrative duties as required by the office management (i.e. ordering stationery)
• To ensure all actions are conducted through ethics & compliance company policy & flag when a risk is identified

Education / Certifications:

Bachelor’s level. Demonstrated competences in supporting/working in high level organizations. Minimum of 5-year experience. Proficient with current Microsoft Office and SAP applications

Languages:

• English, French is a plus

Key Technical competencies required:

High level of energy, curious, team spirit, reliable, trustworthy

Dans le cadre de ses recrutements IPSEN s’engage au respect de l’égalité de traitement des candidats, indépendamment du sexe, de l’âge, de l'orientation sexuelle, de l'origine ethnique, de la couleur de la peau, de la nationalité, du handicap ou de l'appartenance à un syndicat.