Event Producer (Activities)

Ideas Change Everything.

We believe this to our core. And we’re proud to play a role in discovering, debating and sharing the best of them. 

TED is devoted to curiosity, reason, wonder and the pursuit of knowledge — without an agenda. We welcome all who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community.

TED is looking for an Event Producer to create and manage a program of unique offsite activities as part of our wider conference schedule. From snowshoeing on Grouse Mountain or kayaking in English Bay, to featuring the latest innovative local businesses, you’ll curate an exciting range of interesting and unforgettable moments that showcase the best Vancouver has to offer and leave our attendees wanting more!

Day-to-day you’ll expertly handle communications + logistics with vendors, internal partners and other key team members as you build a seamless, successful -- and fabulous -- TED experience. You are highly efficient, results-oriented, motivated and organized, and enjoy problem-solving.

This is a 3-4 month fixed-term engagement from January to April, and dependent on your experience will be paid at $28-$32 per hour.

RESPONSIBILITIES 

• Support the Events + Experiences team in the design, planning and production of custom events. We anticipate between 20-25 offsite activities across the conference week.
• Work collaboratively and respectfully across the TED Events department to incorporate the expertise and resources of other team members.
• Source and place orders for all related front and back of house needs including F+B, transportation, furniture, signage, etc. 
• Regular and consistent data entry and maintenance of the Activity database tracking all of our events; provide presentations and documents as required; and use Airtable and other systems to administer, assign, track and report on all administrative and project tasks to ensure all events are delivered efficiently, on schedule and to a high standard.
• Support in the creation of all event orders including room setup and floorplans, transportation, AV, food and beverage, event services (electrical, IT, etc), staffing and signage, etc.
• Support in all aspects of vendor and venue relationships, including research, and contracting processes, quality control, invoicing, updating TED databases and day-to-day communications.
• Assist in the maintenance and reconciliation of conference budgets.
• Work with staffing lead on procuring staff; create training materials for both online and offline staff training sessions and help to train and lead onsite support staff to ensure the success of the activities program.
• Willingness to contribute where required to ensure the overall effectiveness of the team.

• Degree or diploma in event management, hospitality, project management or similar discipline or combination with relevant experience.
• 3+ years in an events role, with experience organizing similar activities at a DMC preferred.
• Excellent verbal and written communication skills as well as interpersonal and negotiation skills.
• Strong project management skills; ability to juggle multiple projects with competing deadlines and re-prioritize as needed.
• Meticulous attention to detail.
• Tech-savvy, fast learner of new tools.
• Quantitative and qualitative analytical and problem-solving skills. Ability to identify customer pain points, troubleshoot, and know when to escalate, both in-person and online.
• Must be proficient in: MS office, Google Docs, and Airtable.

This role is open to citizens of Canada and the US. Please include a cover letter outlining your expereince and why you feel you are the best person for this role. 

All your information will be kept confidential according to EEO guidelines.

TED Conferences LLC is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online with their cover letter (no more than one page) and resume.