Temporary IIC Administrative Assistant, International Involvement Center

PRIMARY DUTY: The Temporary IIC Administrative Assistant will manage and coordinate routine office procedures. This position will serve as the main point of contact for international students wishing to have their OPT application reviewed. This position works hand in hand with the office Designated School Officials, making sure the OPT applications are complete, and I-20 are issued in a timely manner. This position will also contribute to the daily task of the front desk and assist with any administrative overflow. This position will also support the IIC staff in planning the international student orientation and will be assigned individual tasks as well as group projects.

ESSENTIAL FUNCTIONS:

• 
  Monitor multiple email accounts daily.
• Review international student OPT application.
• Work with IIC DSOs on OPT processing and I-20 issuance.
• Schedule student’s meetings.
• Assist with office processes overflow.
• Assist student workers with passport photo processing, from equipment to billing.
• Work hand in hand with the IIC Graduate Assistant on office processes and OPT review.
• Contribute to the organization of International Orientation.
• Schedule meeting requests, reserve rooms for various events.
• Perform other duties as assigned.

REQUIREMENTS:
Education: High school diploma
Experience: Two years office experience in a professional office with one year of administrative
Secretarial experience.
Skills: Intercultural appreciation, respect, and communication skills; highly proficient computing skills (MS Word, Excel, PowerPoint, and Excel for scheduling and e-mail); excellent organizational skills, accuracy in proofreading and attention to details; ability to be a contributing member of a team; must have a customer service mindset and a commitment to continuous quality improvement and a demonstrated commitment to diversity.

WORKING CONDITIONS: Air-conditioned office with normal hours from 8:00 a.m.-5:00 p.m. with one hour for lunch. May require some evening and weekend hours.

TYPICAL PHYSICAL DEMANDS: Sitting with possibility of some lifting; must be able to lift up to 20 lbs.

EQUIPMENT/MATERIALS USED: Personal computer, multi-line telephone, calculator, and copy machine

COMMUNITY: Northwest Missouri State University is located in Maryville, Missouri, a community of 12,000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph, Missouri, 90 miles north of Kansas City, Missouri, and 110 miles southeast of Omaha, Nebraska. For more information visit the city’s website at www.maryville.org.

UNIVERSITY: With an enrollment of about 8,000 students, Northwest is a coeducational, primarily residential four-year university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus as well as its Northwest-Kansas City location at the Northland Innovation Center and through Northwest Online.

Founded in 1905, Northwest places a high emphasis on profession-based learning to help graduates get a jumpstart on their careers. Students have opportunities to build their résumés with experiences on campus in nearly every area of study, including the Horace Mann Laboratory School, National Public Radio affiliate KXCV, the R.T. Wright Farm, Mozingo Outdoor Education Recreation Area or Knacktive, a student-driven integrated digital marketing communications agency.

The University is a national model for student success and career placement. In addition, 98 percent of Northwest bachelor’s degree earners and nearly 100 percent of master’s degree earners secure employment or continue their education within six months of graduation, according to the most recent data.

Furthermore, its vibrant and diverse learning community offers more than 150 student organizations, and textbooks and a laptop are included in tuition, which is among the lowest in the nation, saving students an estimated $6,800 over four years. Northwest also offers 1,200 student employment positions, allowing students to build professional skills through its internationally benchmarked student employment program. Designated the Missouri Arboretum, the Northwest campus was named one of the “50 Most Amazing University Botanical Gardens and Arboretums in the U.S.”

For more information about Northwest and its performance, visit www.nwmissouri.edu.

APPLICATION DEADLINE: August 31, 2023

DATE AVAILABLE: September 5, 2023

TO APPLY: Please fill out a Northwest application online https://www.schooljobs.com/careers/nwmissouri to reach our employment opportunities listing. You will also need to submit a cover letter, resume, and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources at 660-562-1127 or email bbadger@nwmissouri.edu for more information.

This position is not eligible for benefits.