Temporary Office Assistant

Job Summary:
Responsible for providing clerical support assistance within the department. Schedules the use of classrooms for on campus activities. Assists with the faculty and adjunct credentialing process. Responds to inquiries and general customer services activities. Creates mail merges, develops complex reports, and retrieves information from multiple software applications. Varies

• Reviews and processes incoming campus facility request forms to include classrooms. Works with various departments regarding classroom space issues. Coordinates facility reservation needs with Security, Media Services and Facility Departments. Provides follow up on scheduled events ensuring all meeting and facility needs of users are met.
• Communicates to college personnel and others through written and online methods administrative and informational matters, as necessary.
• Welcomes and assists persons who come into the department.
• Provides information to the public, students, and/or staff regarding programs and services of a department, campus, or College.
• Performs sorts and merges, print mass mailings, select font attributes and changes.
• Designs routine spreadsheets, set up routine formulas and functions with some links.
• Creates new presentations using existing templates and files.
• Enters or edits data to existing database files.
• Answers screens, researches, informs, advises, records, processes and follows up all customer requests efficiently and expeditiously as received by telephone, mail or personally from citizens, elected officials, agencies, and/or College faculty and staff.
• Types and edits forms, reports, memos, and correspondences. Includes word processing.
• Makes photocopies and scans documents into the system.
• Receives, makes or transfers telephone calls.
• Responsible for transmission, receipt, and distribution of department and/or agency wide faxes.
• Performs other job-related duties as assigned.

• High school diploma or GED
• Minimum of one-year related experience

• Microsoft Office Professional or similar application

• Good verbal and written communication
• Effective customer service
• Detail oriented

• Stoop, bend, kneel, crouch, or crawl
• Use of video display terminal
• Use of manual dexterity and fine motor skill
• Communicate information orally and in writing
• Receive and understand information through oral and written communication
• Proofread and check documents for accuracy

• Carefully review the minimum qualifications advertised for the available position as only applicants meeting the minimum requirements will be considered.
• Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon the passing of a drug test and upon completion of a criminal background investigation.
• An important goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

This position is open until filled