Executive Administrative Assistant

Miami, FL - USA

time type

Full time

posted on

Posted 12 Days Ago

job requisition id

18435

Clorox is the place that’s committed to growth – for our people and our brands. Guided by our purpose and values, and with people at the center of everything we do, we believe every one of us can make a positive impact on consumers, communities, and teammates. Join our team. #CloroxIsThePlace

Your role at Clorox:

The Executive Administrative Assistant provides high-level administrative support to the VP/GM LATAM. Acting as the right-hand person to the executive, ensuring smooth operations and enabling the executive to focus on strategic tasks.

Acting as Office Manager oversees the daily operations of the office, ensuring that everything runs smoothly and efficiently. Coordinate administrative tasks, manage office supplies, and support staff to maintain a productive work environment.In this role, you will:

• Administrative Support: Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Office Maintenance: Ensure the office is clean, safe, and well-maintained, coordinating with maintenance services as needed.
• Communication: Serve as the point of contact for internal and external communications, including answering phone calls and emails.  Acting as a liaison between management/VP/GM LATAM and his team especially the LATAM Leadership Team.
• Corporate office:  Liaison between the VP/GM and Sr. VP’s and Executive Committee members and assistant.
• Budget Management: Create and manage the office budget, ensuring all expenses are tracked and within limits.
• Policy Implementation: Implement office policies and procedures, ensuring compliance with company standards.
• Support Services: Provide general support to visitors and assist in onboarding new hires.
• Communication: Prioritize emails and phone calls, draft memos, and prepare communications on behalf of the executive.
• Meeting Coordination: Organize meetings, agenda, logistics, send reminders, and arrange catering when necessary.
• Document Management: Maintain comprehensive and accurate records, organize documents, and handle confidential information.
• Task Management: Assist with project management tasks, track deadlines, and ensure timely completion of tasks.
• Financial Duties: Perform minor accounting duties, such as processing expense reports and handling invoices for the Miami office.

What we look for:

• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Time Management Skills
• Communication Skills: Excellent written and verbal communication skills in English and Spanish.
• Ability to Multitask
• Work well under no supervision.  
• Attention to Detail: High level of accuracy and attention to detail.
• Problem-Solving: Strong problem-solving skills and the ability to think on your feet.
• Technical Proficiency: Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with scheduling tools.
• Discretion: Ability to handle confidential information with integrity and discretion.

Education and Experience:

• Education: A bachelor’s degree in business administration or a related field is often preferred or equivalent experience.
• Experience: 10 years previous experience as an executive assistant or in a similar administrative role is typically required.

Workplace type:

Days in the office - 4 days a week.We seek out and celebrate diverse backgrounds and experiences. We’re looking for fresh perspectives, a desire to bring your best, and a non-stop drive to keep growing and learning.

At Clorox, we have a Culture of Inclusion. We believe our values-based culture connects to our purpose and helps our people be the best versions of themselves, professionally and personally. This means building a workplace where every person can feel respected, valued, and fully able to participate in our Clorox community. Learn more about our I&D program & initiatives here.

[U.S.]Additional Information:

At Clorox, we champion people to be well and thrive, starting with our own people. To help make this possible, we offer comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs. This includes robust health plans, a market-leading 401(k) program with a company match, flexible time off benefits (including half-day summer Fridays depending on location), inclusive fertility/adoption benefits, and more.

We are committed to fair and equitable pay and are transparent with current and future teammates about our full salary ranges. We use broad salary ranges that reflect the competitive market for similar jobs, provide sufficient opportunity for growth as you gain experience and expand responsibilities, while also allowing for differentiation based on performance. Based on the breadth of our ranges, most new hires will start at Clorox in the first half of the applicable range. Your starting pay will depend on job-related factors, including relevant skills, knowledge, experience, and location. The applicable salary range for every role in the U.S. is based on your work location and is aligned to one of three zones according to the cost of labor in your area.

–Zone A: $62,500 - $111,300

–Zone B: $57,300 - $102,000

–Zone C: $52,100 - $92,700

All ranges are subject to change in the future. Your recruiter can share more about the specific salary range for your location during the hiring process.

This job is also eligible for participation in Clorox’s incentive plans, subject to the terms of the applicable plan documents and policies.

Please apply directly to our job postings and do not submit your resume to any person via text message. Clorox does not conduct text-based interviews and encourages you to be cautious of anyone posing as a Clorox recruiter via unsolicited texts during these uncertain times.

To all recruitment agencies: Clorox (and its brand families) does not accept agency resumes. Please do not forward resumes to Clorox employees, including any members of our leadership team. Clorox is not responsible for any fees related to unsolicited resumes.