Administrative Assistant- Marketing

Position Purpose: The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department ... Key Responsibilities: • 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials. • 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar. • 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication; • 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review. Direct Manager/Direct Reports: • This position typically reports to Director/Sr. Director • This position has 0 Direct Reports Travel Requirements: • No travel required. Physical Requirements: • Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. Working Conditions: • Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. • No travel required Minimum Qualifications: • Must be eighteen years of age or older. • Must be legally permitted to work in the United States. • Provides primary support to a specific supervisor and/or department. • Typically has frequent contacts outside the workgroup. • Typically assignments follow existing routines or instructions. • Typically considers among a few options and past practice when solving problems • Typically, guidance is always available and prior permission is required before changing work methods. Preferred Qualifications: • PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet. • Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills. • Skills in operating office equipment (e.g., fax, copier, phone, etc.) Minimum Education: • The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED. Preferred Education: • No additional education Minimum Years of Work Experience: • 2 Preferred Years of Work Experience: • No additional years of experience Minimum Leadership Experience: • None Preferred Leadership Experience: • None Certifications: • None Competencies: • Action Oriented • Decision Quality • Collaborates • Instills Trust • Situational Adaptability • Communicates Effectively • Customer Focus • Resourcefulness