Senior events Coordinator

Join our dynamic team as a Senior Events Coordinator and be at the forefront of creating unforgettable experiences! If you're passionate about orchestrating seamless events, driving creativity, and ensuring every detail is executed flawlessly, this is the opportunity for you. Collaborate with a talented team, work with prestigious clients, and bring visions to life in a fast-paced, exciting... environment. We are seeking an experienced and detail-oriented Senior Events Coordinator to lead the planning, execution, and management of our company's events portfolio. The Senior Events Coordinator will be responsible for coordinating a variety of events, ranging from corporate meetings and conferences to promotional events and product launches. This role requires exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced environment. ABOUT US: Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Cali to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team. Celebrating a Century: (Use the "Apply for this Job" box below)./ POSITION TITLE: Senior Events Coordinator POSITION SUMMARY: We have an exciting opportunity for a Senior Events Coordinator supporting the Department of Marketing and Communications at Scripps Research in La Jolla, California, home of some of the world's most renowned scientists. We are seeking an experienced and detail-oriented Senior Events Coordinator to lead the planning, execution, and management of our company's events portfolio. The Senior Events Coordinator will be responsible for coordinating a variety of events, ranging from corporate meetings and conferences to promotional events and product launches. This role requires exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced environment. An instrumental part of the event marketing will include event promotions, sourcing locations and working with vendors, the Events Manager and other members of the Marketing and Communications department. RESPONSIBILITIES AND DUTIES: EVENTS • Supports the team on a wide range of events, from large external facing events to internal events. Duties include planning, event implementation (both virtual and in-person), and posts event reconciliation. Assists in securing event speakers and hosts. Ensures appropriate A/V technical support. • Serves as a department point of contact to various internal clients and constituencies to support event-related needs. • Supports event promotion and marketing efforts. Event marketing duties include, but not limited to, print and electronic event promotions; paid and earned event promotions; and sourcing and securing event sponsor ships. • Works with vendors, including requesting and reviewing proposals, placing orders, processing invoices, and updating event budgets. • Provides day-of event support, including setup and teardown; guest, staff, and vendor management; Zoom or other digital platforms for virtual events. MARKETING • Assists in the design and implementation of Institute marketing campaigns. • Actively participates in marketing strategy discussions. • Collaborates with a cross-functional team of graphic designers, copywriters, social media experts, and photographers/videographers, in the strategic development of messages and deliverables. • Prepares marketing reports and presentations by collecting, analyzing, and summarizing data. • Tracks marketing objectives, timelines, and deliverables, ensuring that key milestones are met. • Serves as primary Institute point of contact for updating and maintain the Institute website(s) • Details of established essential functions for this position will be addressed/discussed during the interview process. REQUIREMENTS: • Bachelor's degree (or equivalent) in marketing, advertising, or communications preferred. • Minimum of two years' experience in, and knowledge of planning, production, and management of large, small, and high-profile events with diverse audiences. • Knowledge of traditional and digital marketing, content…