Global Marketing Administrative Assistant

Who We Are

The Solana Foundation is a non-profit based in Zug, Switzerland, dedicated to the adoption, decentralization, and security of the Solana network. Solana is a high performance blockchain that can deliver a fast and friendly user experience, without sacrificing security. The Solana Foundation is working to realize a world where individuals own their data, use permissionless networks, and transfer information and value freely around the world. We are looking for talented people who are willing to jump right in and use their expertise to help the ecosystem build.

The Opportunity

The Global Marketing Executive Assistant provides high-level administrative support to Marketing leadership, ensuring efficient operation and proactive coordination of tasks across global time zones. This role demands exceptional organizational skills, ability to work in a faster-than-fast paced environment, the ability to handle sensitive information with discretion, and a deep understanding of international business protocols and cultural nuances. Curiosity and willingness to learn about the Blockchain and web3 space.

Key Responsibilities

1. Administrative Support:

   • Manage and maintain Akshay/Ellies schedules, including appointments, meetings, and travel arrangements.

   • Prepare and edit correspondence, communications, presentations, and other documents

   • Conduct research, to assist with preparing reports and documents.

   • Expense management

2. Global Coordination:

   • Coordinate and manage international travel itineraries, including visas and accommodations.

   • Schedule meetings across different time zones, ensuring effective communication with global teams.

   • Facilitate communication between the international and external stakeholders.

3. Meeting and Event Management:

   • Support the Events team with restaurant reserved, reservations and bookings

   • Assist with coordination of meetings, including department offsite dinners, team meetings, and global conferences.

   • Prepare agendas, take minutes, update spreadsheets and assist with following up on action items.

4. Communication:

   • Serve as a point of contact between internal and external teams and partners.

   • Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.

   • Develop and maintain relationships with key internal BD stakeholders.

5. Project Management:

   • Assist in the planning and execution of special projects.

   • Monitor project timelines and deliverables, providing regular updates to the Akshay/Ellie

   • Coordinate with various departments to ensure project alignment and progress.

6. Confidentiality and Discretion:

   • Handle sensitive and confidential information with utmost discretion.

   • Ensure compliance with company policies and legal requirements.

Required Qualifications

• Experience: Minimum of 5 years of experience in an executive administrative role, preferably in a global setting.

• Skills:

  • Exceptional organizational and time management skills.

  • Excellent written and verbal communication skills.

  • Proficiency in google suite and other relevant software.

  • Strong problem-solving abilities and attention to detail.

  • Ability to work independently and as part of a team.

  • Flexibility to work across different time zones.

Preferred Qualifications

• Experience working in a multinational corporation or international organization.

• Familiarity with project management tools and software.