Travel Manager

Position overview:

The Controller’s Office at SLAC National Accelerator Laboratory seeks a Travel Manager to administer and lead all aspects our travel and conference authorization and expense reimbursement processes including travel authorization, travel system management, travel policy ownership, risk and compliance administration, and reporting & benchmarking. Additionally, the Travel Manager will lead projects, manage, and develop outreach strategies that may include communications and process improvement initiatives and ensure associated process and activities comply with SLAC, Stanford University, Department of Energy and Federal travel rules and regulations. This position is expected to interface with all levels of staff including Senior Management and internal/external clients and provide a high level of customer support and experience.

Your specific responsibilities include:

• Lead and manage travel programs under minimal supervision.
• Lead the planning and operations related to travel for the laboratory that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
• Evaluate programs or functions, policies, and procedures. Identify issues and develop alternative solutions which may include changes to programs, policies, and procedures.
• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the travel program.
• Commit resources and provide information and/or training related to travel. Represent the travel program at the university level and/or to external/internal stakeholders and constituencies.
• Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
• Direct and/or supervise staff.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
• Assess training needs and may develop associated training.
• Other duties may also be assigned

To be successful in this position you will bring:

• Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.
• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
• Demonstrated ability to develop and meet budget goals.
• Demonstrated solid planning and organizational skills.
• Demonstrated experience working independently and as part of a team.
• Excellent interpersonal, written, and verbal communication skills.
• Strong relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

In addition, preferred requirements include:

• Department of Energy (DOE) National Lab work experience.
• FTMS and eCC system work experience in a related role.
• Concur travel system experience in a related role.
• A working knowledge of PeopleSoft ERP.
• A basic knowledge of accounting.

SLAC Manager Competencies:

• Results Through Others (drives results & directs work): Achieves expected results by effectively delegating and managing the work of others.
• Aligns Priorities (plans & aligns): Ensures planning and prioritization of resources and work efforts; ensures alignment of direct and matrix reports to support organizational goals and business plans.
• Applies Lab Acumen (business insight): Maintains understanding of lab efforts and direction as well as current research and trends, considers technology and customer impacts, and contributes relevant, informed ideas to lab growth.
• Navigates Complexity (managing complexity): Manages a multitude of information and complex circumstances to discern what is most important; demonstrates effective problem-solving, decision-making, and takes appropriate action, even in difficult situations or with conflicting data.
• Builds Trust (instills trust): Earns trust and credibility from team members, peers and stakeholders; demonstrates SLAC values of respect and integrity.
• Relationships (interpersonal savvy, collaborates, manages conflict, builds networks): Builds relationships to foster trust, collaboration, and a positive climate to achieve team, department/directorate and lab goals.
• Communication (communicates effectively): Ensures effective information flow to various audiences; delivers clear and appropriate written and verbal communications; makes clear and impactful presentations to a variety of internal and external audiences.
• Self-Awareness (demonstrates self-awareness): Seeks feedback from others and takes ownership of, and actions to address what is learned; recognizes impact on others and adjusts as needed; pursues continuous learning opportunities; implements a meaningful development plan.
• Team Effectiveness (builds effective teams): Effectively motivates team members and fosters a diverse and collaborative team environment; leverages team members’ strengths for overall team effectiveness; incorporates insights to improve team operations.
• Purpose & Vision (drives vision & purpose): Articulates a clear vision of expected outcomes; inspires others to execute work plans and feel a sense of purpose and ownership for the mission.

Physical requirements and Working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• Given the nature of this position, SLAC is open to on-site, hybrid, and remote work options.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities:
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
• As an organization that receives federal funding, SLAC and Stanford University have a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors.

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• Classification Title: Administrative Services Administrator 3
• Grade: K Job code: 4123
• Duration: Regular continuing

The expected pay range for this position is $120,000 - $169,000. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.