HR Manager

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Title

HR Manager

Department

Administration | Department of Medical Genetics | Faculty of Medicine

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

April 23, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

The Human Resources Manager is responsible for leading, planning, and managing the effective and efficient day-to-day operations of all human resource activities for the UBC Department of Medical Genetics.

The position is responsible for the operational management of departmental human resource activities including drafting position descriptions, recruitment, and reappointments. The position is responsible for managing all volunteer, student, staff, visiting faculty, Postdoctoral Research Fellow, Clinical Fellow, Research Associate, academic and clinical faculty processes by ensuring compliance with UBC policies and procedures. This includes advising supervisors on their managerial responsibilities and advising employees and visitors regarding their appointments with UBC.

Organizational Status


The position will report to the Director of Administration. This position will regularly interact with faculty, students, visitors and all levels of staff within the Department and programs. This position will also regularly liaise with units external to the Department such as Central UBC Human Resources, Central UBC Finance, Integrated Service Centre, and the Faculty of Medicine.

The Department of Medical Genetic’s Administration Office is located in the Children’s & Women’s Hospital campus. This position may be required to travel to other campus sites (UBC Point Grey, Diamond Health Care Centre, etc.) as needed, as well as work flexible hours (early morning and evenings) as needed for meetings.

Work Performed

- Responsible for ensuring that the human resources activities within the Department are consistent with UBC policies and procedures. Supports strategic initiatives undertaken by the Department
- Interprets and provides guidance on human resources issues such as employee job performance, workflow and workload distribution, leave management, collective agreements, and conflict resolution, ensuring consistency with FOM and UBC best practices;
- Analyzes and provides guidance on job descriptions for managers, including reviewing and finalizing drafts to ensure consistency of practice;

- Responsible for the activities related to recruitment, appointment, re-appointment, termination, leaves, etc. of all staff, students, Faculty, Clinical Faculty, Postdoctoral Research Fellows, Clinical Fellows, Research Associates, volunteers, and visitors. Liaises with the Finance team regarding funding information for appointments to ensure salary and benefit costs are properly billed and expensed;
- Responsible for the coordination of leave management records for staff in the Department’s Administration Office including accurate accounting of leave taken, identification of patterns of sick leave usage, advising supervisors on issues around leave management issues and providing other Departmental supervisors with the tools to manage their staff leave records.

-Manages performance of staff and conducts regular performance reviews for staff,

- Coordinates the staff merit submission process for the Department ;
- Acts as a resource person to employees and supervisors for leave management, vacation and sick leave benefits;
- Responsible for hiring, training, and management of staff who supports HR functions  to ensure reasonable workload and proper workflow and that HR related deadlines are met and appointments are processed in a timely manner;
- Ensures departmental compliance with criminal record checks, including tracking and following up with supervisors on employees who need to re-submit criminal record checks once the 5 year term is completed;
- Responsible for ensuring HR security roles in Workday are properly updated and assigned, and liaising with the Dean’s Office ;
- Responsible for the integrity, confidentiality and security of all personnel records, documents and file systems in the Department;
- Coordinates FIOPPA requests for the Department;
- Ensures HR content on Department website is reviewed regularly and updated as changes occur;
- Analyzes HR data and creates reports as needed;
- Participates as a member in the activities of Departmental Committees as required;
- Performs other duties as required.

Consequence of Error/Judgement

This position requires accurate advice and information provided in a timely manner. This position is also required to exercise tact, diplomacy, confidentiality and understanding of the complexities of the Department. The incumbent exercises judgment based upon a thorough knowledge of procedures, guidelines, agreements and regulations and is expected to exercise initiative and independence to address standard and at times unusual situations. The incumbent must use strong organizing and prioritizing skills to effectively and efficiently manage the area of HR relating to all employee groups at UBC. Communications can be sensitive and confidential and the incumbent must utilize a thorough knowledge of the education area, HR best practices, in addition to strong communication and interpersonal skills to respond effectively in each situation.

Inappropriate or delayed actions could adversely affect the credibility of the Department. Incorrect approvals of actions or inappropriate advice can have financial and legal implications to the Department, FOM, or UBC. Misinterpretations of policy or collective agreements can be precedent setting and lead to appeals and grievances.

Supervision Received

The position reports in directly to the Director of Administration and is expected to work independently within UBC, FOM, and Department policies, procedures, objectives and goals and to use good judgment in duties and responsibilities and in identifying unusual matters that require consultation, further investigation, etc. before taking action. General direction is provided by the Director of Administration as needed.

Supervision Given

Manages 1 HR Assistant (CUPE 2950).

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Degree in Business or HR Management preferred. Previous supervisory experience. Experience working in a unionized environment. Experience in a health care or educational environment preferred. Experience working with Human Resources systems Workday, recruitment systems etc., Microsoft Word, Excel, PowerPoint, Email-Outlook and Access databases. CPHR designation with a thorough knowledge of current Human HR practices. Knowledge of provincial and federal legislation governing HR policies and practices. Thorough knowledge of UBC s business procedures and practices preferred. Knowledge of human resources policies and procedures and applicable staff collective agreements. Excellent oral and written communication skills. Ability to build and maintain excellent working relationships with internal and external groups on matters requiring cooperation and of mutual interest. Ability to exercise tact and judgment. Ability to make thoughtful, informed and thorough decisions. Ability to maintain accuracy and attention to detail. Willingness and ability to investigate and resolve conflicts in a professional manner. Ability to plan, supervise and train in a large and diverse organizational setting. Ability to take initiative in decision-making and in resolving problems not clearly covered by guidelines. Ability to devise new methods of procedures to meet changing conditions. Ability to analyze problems, investigate key information and issues and effectively resolve. Ability to be creative and proactive, to prioritize, meet deadlines and work effectively under pressure to meet deadlines. Ability to understand and apply policies, procedures and instructions. Ability to make thoughtful, informed and thorough decisions. Ability to interpret and apply collective agreements in a complex, unionized environment. Ability to provide effective and appropriate guidance and counsel on HR related matters. Customer focused approach with the ability to work as part of a team and individually. Ability to work a flexible schedule including attending early morning and/or evening meetings and events as needed.