Residency Coordinator

Who We AreFounded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.Our program places strong emphasis on provision of excellent clinical care, establishing new horizons in minimally invasive surgery, education of residents and medical students in all aspects of surgery, and high-level surgical research.Our program trains and prepares some of the finest young surgeons in the country for the rigors of academic or private practice as well as subsequent fellowship training.Our general surgery residency program's integrated and affiliated training sites include rotations in surgical oncology, cardiothoracic, vascular, gastrointestinal, colorectal, hepatobiliary, general surgery, surgical critical care, pediatric surgery, emergency general surgery, and trauma/acute care surgery. UC Irvine's faculty and volunteer faculty, as well as that of our affiliate institutions, are committed to teaching and provide residents with a variety of resources and opportunities to engage their surgical knowledge. Surgical residents perform clinical rotations at our University Medical Center, the Veteran's Affairs - Long Beach Hospital, Kaiser Permanente, Long Beach Memorial Medical Center, Mission Hospital and Children's Hospital of Orange County.Your Role on the TeamUnder the supervision of the Education Manager, this position will serve as the primary resource for surgery residents/residency program. Incumbent will assist the Program Director of Surgery in the management and direction of the training program. Major responsibilities include coordination of the educational activities of the program, assisting incoming and current residents, and maintaining academic curriculum. Assures program compliance with regulatory standards and maintains essential documents required for program viability. Support of program includes coordinating all administrative aspects of the General Surgery Residency Office (e.g. schedules, preparation of written verifications of training, maintenance of call and rotation schedules and New Innovations residency management suite, recruiting process of prospective applicants, completion of required surveys, ACGME and GME data). Incumbent functions as a liaison between residents, Education Division Manager, Program Director, Chair, Department Administrator, Graduate Medical Education Office, various university departments, and affiliated hospital coordinators.RequiredWhat It Takes to be Successful• Effective written and oral communication skills. Ability to maintain strict confidentiality of all records.• Skill and experience in performing a variety of duties, often changing from one to another with frequent interruptions.• Ability to coordinate material from a variety of sources and synthesize data into a logical format for presentation.• Demonstrated ability to establish and maintain effective working relationships and communications with all levels of campus and hospital administration, faculty, staff, patients, and with the public. Ability to function as a team member to make positive contributions to the work place.• Demonstrated ability to maintain strict confidentiality and to interact on sensitive issues with tact and diplomacy.• Organization to schedule and coordinate appointments, interviews, and rotation schedules, and other event planning.• Detail-oriented, ensures forms are completed accurately and timely. Skill to initiate, follow-up, and revise projects on an ongoing basis.• Working knowledge of computer systems and typing ability.• Organizational skills to establish effective workload priorities to facilitate multiple programmatic functions including: clinical, educational, and research.• Experience in determining priorities and making independent decisions based on general instructions and accumulated knowledge.• Ability to compose and prepare narratives, graphs, and tables quickly, accurately and grammatically using word processing software.• Ability to work under pressure in an atmosphere of rapidly changing priorities and frequent interruptions.• 2 years of relevant work experience with BA/BS in related field or equivalent experience.• High level of management and interpersonal skills.• Ability to function independently, use discretion and attend to detail and proficiency in problem solvingTotal CompensationIn addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.Conditions Of EmploymentThe University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:• Background Check and Live Scan• Legal Right to work in the United States• Vaccination Policies• Smoking and Tobacco Policy• Drug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.• California Child Abuse and Neglect Reporting Act• E-Verify• Pre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.phpClosing StatementThe University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.Consideration for Work Authorization SponsorshipMust be able to provide proof of work authorization