Purchase Ledger Clerk

As a Purchase Ledger Clerk at Ultimate Performance, you will be responsible for managing the accounts payable inboxes, invoice processing, and supplier account maintenance. You will ensure accurate VAT code validation, own supplier ledgers, address variances, and reconcile supplier statements. Additionally, you’ll handle remittance communication, undertake bank reconciliations, and assist in processing weekly and monthly payment runs.

To apply for the Purchase Ledger Clerk position at Ultimate Performance, candidates should possess at least 2 years of relevant experience in a similar role. Strong organisational skills, attention to detail, and excellent communication abilities are essential. Familiarity with financial systems and processes will support your application. A keen interest in health and fitness could be an advantage.

As a Purchase Ledger Clerk at Ultimate Performance, you can expect to work in a dynamic and fast-paced environment. With a focus on growth—from a founder-led model to private equity-backed—the atmosphere encourages collaboration, learning, and the opportunity to make impactful contributions. The company supports hybrid working, allowing you to maintain a work-life balance.

Ultimate Performance offers a comprehensive benefits package for Purchase Ledger Clerks, including 25 days of holiday plus bank holidays, a salary sacrifice pension scheme, access to health and fitness discounts, and wellbeing support. You'll also find opportunities for professional development and a bonus incentive for successful employee referrals.

Yes, there is significant potential for career advancement as a Purchase Ledger Clerk at Ultimate Performance. Being part of a growth-focused finance team allows for skill development and opportunities to take on more responsibilities, including assisting the Finance Manager and possibly advancing within finance or other business areas.

In my previous positions, I've extensively handled accounts payable by managing invoices, processing payments, and ensuring accurate ledger maintenance. I focus on detail and organisation, which are crucial for a Purchase Ledger Clerk. Highlighting specific examples where I've resolved discrepancies or streamlined processes effectively will demonstrate my fit for the role.

To maintain attention to detail while juggling multiple tasks as a Purchase Ledger Clerk, I create a prioritised task list and set deadlines for each item. I also use accounting software tools to track my progress, which helps minimize errors. This proactive approach ensures that all tasks are completed efficiently without compromising accuracy.

When I encounter discrepancies in supplier statements, I first double-check my records to confirm the error. Then, I reach out to the supplier to discuss the variance. I believe in clear and open communication to resolve issues quickly and maintain good relationships, which is vital in the role of Purchase Ledger Clerk.

I am proficient in several accounting software systems, including Sage and Xero, which are commonly used for managing purchase ledgers. I can quickly adapt to new software and understand financial reporting, which will help in effectively performing the Purchase Ledger Clerk tasks at Ultimate Performance.

To prioritise my workload in a Purchase Ledger Clerk position, I establish a calendar or tracking system for payment deadlines. Ensuring that all invoices are processed in a timely manner is essential, and I regularly review upcoming payment due dates to adjust priorities. This systematic approach ensures I meet all payment deadlines without stress.

In finance, collaboration is key, especially in the role of a Purchase Ledger Clerk. I believe in fostering open communication with colleagues to share updates and ask for assistance when necessary. Regular catch-ups and shared online tools can help us stay aligned and improve our collective efficiency and accuracy.

In my previous role, I noticed that our invoice approval process was slow, causing payment delays. I proposed implementing an electronic approval system that streamlined the process and significantly reduced turnaround time. By helping my team adopt this change, we improved our efficiency as a Purchase Ledger Clerk team.

The most challenging aspect is when there’s a backlog of invoices, leading to urgent deadlines. I tackle this by staying organised, breaking tasks into manageable portions, and focusing on high-priority invoices first. This methodical approach helps maintain accuracy while keeping stress levels down during peak times.

Ensuring compliance requires a thorough understanding of company policies and regulations as a Purchase Ledger Clerk. I stay updated on any changes in policies and regularly refer to the guidelines. Additionally, I believe conducting periodic audits of my work proactively safeguards against non-compliance.

I have a deep interest in health and fitness, regularly participating in sports and fitness classes. This personal passion aligns well with Ultimate Performance's culture, and I believe it fosters a strong connection with the company's values, helping me engage with colleagues and contribute positively to our workplace wellbeing initiatives.