Cancer AI Alliance (CAIA) Operations Director - job 1 of 2

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

 

The Director of Operations will drive execution across legal, financial, research compliance, philanthropy, and business development areas for the Cancer AI Alliance (CAIA). This role requires someone who knows how to get things done—navigating complex systems with speed, precision, innovation, and diplomacy.

 

Success in this role depends on the ability to quickly understand Fred Hutch systems and processes, and to work productively across administrative silos in a highly matrixed environment. The individual must be able to gain the trust of senior leaders and help enable rapid, non-standard decisions in support of a fast-moving and innovative initiative.

 

This role plays a key part in translating one of the most ambitious interdisciplinary initiatives in cancer research and AI into operational reality.

 

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Responsibilities

Financial and Revenue Management

• Financial Management: In collaboration with Executive Chair, develop, implement and evaluate the program’s annual operating and capital budget to achieve the programmatic objectives; monitor internal controls for cash management and non-cash management; maintain and monitor financial controls; analyze and monitor financial performance and assist in the reporting of financial results; evaluate variances, determine underlying causes and identify, present, and implement proposed solutions; establish and monitor productivity metrics; accountable for compliance with organizational financial policies and procedures. Coordinate and approve purchasing requisitions, vendor contracts and service contracts. Create and implement financial workflows, processes, and procedures to manage CAIA’s operating budget. Develop methods for fiscal analysis and conduct financial and quantitative analysis.
• Revenue Management: Provide support for revenue cycle management. Evaluate and manage operating revenue/expense variances monthly and prepare written reports for CAIA. Create and implement workflows, processes, procedures, and controls to actively manage financial activity for all sources of funding – both into and out of CAIA. Develop and maintain systems to capture all revenue and expenses. Create processes and controls to maximize revenue, minimize non-reimbursed expenses and reduce financial risk.  Define a reconciliation process to ensure timely remittance of on-going revenues and expenses.

Business Operations

• Establish an operating rhythm of the CAIA business unit to ensure the organization is running effectively and efficiently to meet goals and objectives. In alignment with the mission, goals, and strategic initiatives of the organization, works collaboratively with key leadership and business units to ensure that resources are directed toward the best use. Establishes methods to foster innovative tactics and implementation of best practices into practices, policies, and procedures. Enhance the operational procedure, systems, and principles in the areas of information flow and management, business processes, enhanced management reporting and looks for opportunities to expand systems. Monitor business processes to ensure effective and efficient operations; monitor efficient workflow patterns to maximize staff efficiency; develop and implement policies and procedures for improved operations and to streamline and make consistent workstreams across CAIA collaborators – both internal and external to Fred Hutch.

Reporting

• Author, manage, and deliver executive level reporting, including monthly, quarterly status reports to manage risks and issues and improve team communication and collaboration. Lead creation, identification, and insights of metrics to improve business performance and drive business actions. Develop and track key KPIs across the team to track strategic goals, milestones, and accomplishments. Interface with External Advisory Board to report on progress of CAIA operations.

Integration/Organizational Business Relationships

• Work closely and partner with other departments and external service providers (Legal, Philanthropy, Finance, Business Development, Information Technology, Communications, etc.) to clearly articulate and execute on RACIs to create efficiencies related to overlapping or adjacent work, processes, communications, and contracting.

Strategic & Operating Plans

• Work with Executive Chair to create the CAIA strategic plan, which aligns with the overall Fred Hutch plan. Propose, research, and manage the development, implementation, and assessment of long- and short-term operating goals and objectives annually; and as directed, operationalize, implement and monitor the CAIA’s strategic initiatives.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's Degree in related discipline or equivalent required
• Minimum 10 years' experience in management of budgets, purchasing, personnel or program administration.
• Prior business operations experience within a complex academic, medical center or research organization required.

PREFERRED QUALIFICATIONS:

• Demonstrated success in prior business operations experience within a complex academic, medical center or research organization.
• Strong working knowledge of internal legal, financial, compliance, and business development workflows.
• Exceptional organizational, communication, and problem-solving skills.
• Bias toward action and results; thrives in ambiguity and complexity.

The annual base salary range for this position is from $161,450 to $269,048, and pay offered will be based on experience and qualifications.  Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.