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Administrative Assistant – Receptionist

Overview:  

 

UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.


Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships.

 

As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence.

 


Summary

UES is seeking a Front Office Administrator for our Kennesaw, GA office. This is a full-time position with regular office hours, Monday to Friday, from 8:00 AM to 5:00 PM. The Front Office Receptionist will play a pivotal role in ensuring the smooth operation of our office by handling general office duties and providing essential support to our principals and project managers.

 

The Ideal Candidate

Energetic – Passion and high energy for delivering results in a fast paced and high growth environment; autonomous, strong self-starter with a sense of urgency.

Resourceful – Enjoys challenging projects, taking initiative to solve problems, and executing on deliverables.

Team Player – Enjoys being on a team. Works well with others and brings a positive attitude.

Adaptable – Able to work on multiple projects simultaneously and remain flexible as business priorities change.

 

If this sounds like you, we invite you to keep reading and apply! 


Essential Duties and Responsibilities
  • Serves visitors by greeting, welcoming, and directing them appropriately
  • Notifies company personnel of visitor arrival
  • Informs visitors by answering or referring inquiries
  • Directs visitors by maintaining employee and department directories
  • Provide administrative support, including but not limited to answering phones professionally and courteously, filing, copying/scanning as necessary, & shipping
  • Engages in professional office relationships to foster a culture of kindness
  • Assist with higher level leaders such as branch managers and business development leaders on various administrative tasks, including but not limited to client communications, preparing reports and other business related documents
  • Assist with typical data entry, report compilation, and binding for multiple departments using programs such as Outlook, Word, Excel, Adobe
  • Complete general facility upkeep daily, including but not limited to cleaning & maintaining common areas/bathrooms/break room, maintaining office supplies, maintenance of office equipment such as copiers/scanners
  • Ensure the front office is kept presentable and assist in maintaining an enjoyable environment for clients, vendors, and employees alike (this may include making coffee, offering guests/clients beverages, etc.)
  • Any other administrative duties as assigned

Please note that the duties above may vary based on the changing needs of the company.


Qualifications
  • Excellent customer, verbal, and written customer service skills
  • Fantastic phone skills and a bright, cheerful attitude
  • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Experience creating and managing written communication
  • Valid Driver's License
  • Must be able to lift 30-60 lbs.
  • Remote or work from home requests are non-negotiable


Preferred Qualifications
  • 5 years of administrative experience 
  • Associates Degree or certification equivalent


Mission

We are trusted engineering partners enabling the construction community through responsive, expert problem solving.

We strive to be the leading environmental, inspection, testing and engineering firm by ensuring the safety, integrity, and sustainability of our community's land, foundations, and structures from development to redevelopment.

 

EEOC Statement

UES is committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. UES is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger!


Who We Are:  

 

UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.

  

Growing in Excellence

As the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-man operation to a company spanning 75 branches and 3,500 employees, we’re looking for enthusiastic talent to launch their careers and grow along with us.

 

Why Work at UES?

We value the individual contributions of our employees, and we show this through providing great benefits. Please ask your recruiter what benefits plans apply to you.

 

 

Check out our website: https://teamues.com/

Follow us on social media: LinkedIn | Facebook | Instagram | Twitter | YouTube

#GroundedInExcellence


EEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Average salary estimate

$42500 / YEARLY (est.)
min
max
$35000K
$50000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Assistant – Receptionist, Universal Engineering Sciences

At UES, we’re looking for a dedicated Administrative Assistant – Receptionist to join our dynamic team in Kennesaw, GA. This full-time role is perfect for someone who thrives in a fast-paced, collaborative environment. As the Front Office Administrator, you will be the first point of contact for our visitors, greeting them with a warm smile and directing them to the right person. You'll handle essential office responsibilities, manage communications, and keep the office running smoothly. If you enjoy engaging with people and want to contribute to an organization known for its engineering expertise, this role is an incredible opportunity. We pride ourselves on teamwork and a supportive culture, so a positive attitude is essential. The ideal candidate will be proactive, resourceful, and adaptable, able to handle multiple projects while maintaining excellent organization. With about five years of administrative experience preferred, you’ll bring strong customer service skills and be proficient in Microsoft Office. Your administrative support will extend to branch managers and other leaders, ensuring reports and documents are compiled accurately. Plus, you’ll help maintain a clean and inviting office atmosphere, making sure supplies are stocked and common areas look great. If you're ready to grow your career with a forward-thinking company and be part of shaping our community, apply today to become our next Administrative Assistant – Receptionist at UES!

Frequently Asked Questions (FAQs) for Administrative Assistant – Receptionist Role at Universal Engineering Sciences
What responsibilities does an Administrative Assistant – Receptionist have at UES?

The Administrative Assistant – Receptionist at UES has a variety of responsibilities that include greeting visitors, handling phone calls, providing administrative support to higher-level leaders, and ensuring the front office is organized and presentable. You'll assist with data entry, prepare reports, and help maintain a welcoming environment for clients and employees alike.

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What qualifications are needed for the Administrative Assistant – Receptionist role at UES?

To be considered for the Administrative Assistant – Receptionist position at UES, candidates should ideally have five years of administrative experience, strong customer service skills, proficiency in Microsoft Office, and the ability to work with various teams. An associate's degree or equivalent certification is preferred to help support the administrative tasks required.

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How does UES promote a positive work culture for the Administrative Assistant – Receptionist?

At UES, we foster a culture of kindness and teamwork, which is crucial for the role of Administrative Assistant – Receptionist. You'll engage professionally with team members and visitors, creating a positive atmosphere. We believe in individual contributions and offer opportunities for career growth and collaboration within our diverse workforce.

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What does a typical workday look like for an Administrative Assistant – Receptionist at UES?

A typical workday for an Administrative Assistant – Receptionist at UES involves greeting visitors, answering phones, managing inquiries, and providing administrative support. You'll coordinate various office functions, assist with report preparation, and ensure that common areas are maintained, making every work day engaging and diverse.

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What opportunities for growth exist for an Administrative Assistant – Receptionist at UES?

UES is committed to supporting the career growth of its employees, including those in the Administrative Assistant – Receptionist role. With a rapidly growing company like UES, there are numerous opportunities to take on new responsibilities, develop new skills, and even advance into higher-level administrative or managerial roles.

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Common Interview Questions for Administrative Assistant – Receptionist
Can you describe your experience in administrative roles related to the Administrative Assistant position at UES?

When discussing your experience, be specific about your previous roles, tasks you've completed, and how they relate to the responsibilities of an Administrative Assistant at UES. Highlight your communication skills, ability to manage multiple tasks, and any experience you've had working in engineering or consulting settings.

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How do you prioritize tasks in a busy office environment?

To answer this effectively, give examples of how you assess urgency and importance when tasks arise. Discuss your organizational skills and any tools you use for scheduling and task management, showcasing your ability to adapt as priorities change throughout the day.

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What strategies do you employ to maintain strong communication with team members?

In your response, explain how you encourage open communication through regular updates, check-ins, and using tools like email or office messaging systems. Provide examples of how excellent communication can improve teamwork and support project management.

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How do you handle difficult clients or visitors at the front desk?

Discuss your approach to managing difficult situations with professionalism and empathy. Provide examples of techniques you've used in the past, stressing the importance of listening, staying calm, and finding solutions that satisfy both parties.

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Can you provide an example of a challenging administrative task and how you overcame it?

Choose a specific task, describe the challenges faced, and detail the steps you took to resolve the issue. Highlighting your problem-solving skills and ability to think critically will demonstrate your suitability for the Administrative Assistant position at UES.

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What role does teamwork play in the position of Administrative Assistant at UES?

Highlight the importance of collaboration and support among team members, explaining how effective teamwork can enhance office productivity and create a positive work culture. Provide experiences where teamwork led to successful outcomes in your administrative work.

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How comfortable are you with the use of technology and software in an office setting?

Be open about your proficiency in Microsoft Office and other administrative software. Discuss your willingness to learn new technologies and tools, citing examples of how you've adapted to technological changes in past roles.

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How do you ensure confidentiality when handling sensitive information?

Emphasize your understanding of the importance of confidentiality in an administrative role. Provide methods you've employed to protect sensitive information, such as proper document handling, maintaining secure files, and being vigilant about privacy policies.

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What motivates you to excel in the role of Administrative Assistant – Receptionist at UES?

In your response, talk about your passion for providing exceptional service, your love for supporting teams, and how you find satisfaction in contributing to a successful office environment. Relate your motivations back to the values of UES.

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Why do you want to work specifically at UES?

To answer this question, discuss what excites you about UES, such as its reputation for excellence, the commitment to professional development, and the supportive team culture. Highlight how your values align with UES's mission and vision, giving a personal touch to your answer.

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Photo of the Rise User By Universal Engineering Sciences

Founded in 1964, Universal Engineering Sciences, is an engineering consulting firm that specializes in geotechnical engineering, environmental sciences, building code compliance, construction materials testing, threshold inspection; they also prov...

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January 8, 2025

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