Administrative Assistant (15-25 Hrs/Week)

The Administrative Assistant at Serán BioScience is responsible for a wide range of tasks that support various business functions. This role includes greeting visitors, managing office supplies, assisting in scheduling meetings, and providing administrative support to departments such as Human Resources and Facilities. The Assistant ensures smooth operations by coordinating vendor visits and managing office logistics, making this position crucial for maintaining an organized workplace.

To be considered for the Administrative Assistant role at Serán BioScience, candidates should possess a high school diploma and at least one year of experience in a client-facing administrative role. Proficiency in Microsoft Office Suite is preferred, along with strong verbal and written communication skills. Being motivated and self-directed while maintaining a professional demeanor is key to thriving in this position.

The Administrative Assistant position at Serán BioScience is designed as a part-time role, offering between 15 to 25 hours per week. This schedule can be set in collaboration with the chosen candidate, providing flexibility to fit personal and professional commitments while still ensuring excellent support for various departments.

Success in the Administrative Assistant role at Serán BioScience hinges on possessing key organizational and time management skills. Candidates should demonstrate excellent communication abilities, a friendly professional demeanor, and adaptability to changing priorities. A commitment to confidentiality, especially when dealing with Human Resources tasks, is critical for maintaining the integrity of sensitive information.

Candidates for the Administrative Assistant position at Serán BioScience should be prepared for prolonged periods of sitting and working at a desk. There may also be instances where lifting items up to 15 pounds is required. Candidates should ensure they are physically able to handle these basic demands of the role to thrive in a productive work environment.

As an Administrative Assistant, I prioritize tasks by assessing deadlines, urgency, and overall impact on the team's workflow. I use tools such as to-do lists and calendar reminders to stay organized and ensure that I am addressing the most important tasks first, while remaining flexible to adjust for last-minute needs.

In my previous roles, I was entrusted with sensitive information, especially related to HR processes. I understand the importance of confidentiality and have always adhered to company policies to ensure that any personal or confidential data is securely managed and only shared with authorized personnel.

I am proficient in the Microsoft Office Suite, including Word, Excel, and PowerPoint. I have used these applications for creating documents, managing data, and preparing presentations. Additionally, I have experience with document management systems and scheduling software, which are key tools for an Administrative Assistant.

When faced with a difficult client or visitor, I remain calm and listen attentively to their concerns. I strive to understand their issue fully before responding with empathy. It’s important to communicate clearly and ensure that they feel heard and valued, and I work towards finding a resolution that meets their needs.

In a busy work environment, I approach multitasking by staying organized and using prioritization techniques. I allocate time blocks for specific tasks and remain adaptable, moving smoothly between them while maintaining focus on current needs. This helps me manage several responsibilities effectively without feeling overwhelmed.

I maintain and organize documents using both digital and physical methods. For digital files, I utilize systematic naming conventions and create a well-structured folder hierarchy in shared drives. For physical documents, I ensure they are categorized and filed correctly. Regular audits help me keep everything in order and easily accessible.

To ensure strong communication with team members, I leverage various channels like email, team meetings, and project management tools. I keep everyone in the loop by providing updates on tasks and deadlines, and I encourage open dialogue to foster a collaborative work environment.

I have extensive experience in scheduling and coordinating meetings. I utilize calendar applications to find suitable times for all participants, send out invites, and prepare relevant materials ahead of time. I also ensure that the meeting space is properly set up, which helps contribute to productive discussions.

To stay motivated and productive in a part-time role, I set clear goals for each work session, which helps to maintain focus. I also find it beneficial to take short breaks to refresh my mind, ensuring I return to tasks with renewed energy and creativity.

I want to work as an Administrative Assistant at Serán BioScience because I am passionate about supporting teams in a thriving environment. I admire the company's values and commitment to innovation, and I see this role as an opportunity to contribute to vital operations while growing professionally in a friendly, collaborative setting.