Events Coordinator

Events CoordinatorJob no: 534094Work type: Classified StaffLocation: Eugene, ORCategories: Administrative/Professional,Administrative/Office Support, Business Administration/Management,Communications/Public Relations/Marketing, Planning/ProjectManagementDepartment: Division of Graduate StudiesClassification: Administrative ProgramAssistAppointment Type and Duration: Regular,OngoingSalary: $18.57 to $27.69FTE: .5Review of Applications BeginsJuly 2, 2024; open until filled.Special Instructions to ApplicantsPlease complete an online application and upload a current resumethat demonstrates how you meet the listed qualifications.You will also be asked to provide names and contact information for3 professional references; you will be notified before referencesare contacted.Department SummaryThe Graduate School is the administrative office with ultimateresponsibility for policy and procedures relevant to graduateeducation and graduate students. Its programs and services affectnearly 4,000 graduate students and almost 90 graduate degreeprograms. The Graduate School's core purpose is to promote graduateeducation by fostering excellence, innovation, and inclusivecommunities. The Graduate School values discovery, inclusiveness,service, fairness, responsibility, excellence, and community.Position SummaryThe Events Coordinator is responsible for the design, planning,promotion, execution, and evaluation of events including workshops,seminars, guest lectures, conferences, meetings, and receptions forthe Graduate School. The Events Coordinator is responsible forleading event projects from start-to-finish in coordination withGraduate School leadership and stakeholders. This includesassessing necessary service and operational needs for events suchas space needs, scheduling rooms and space, planning and securingcatering, determining audio-visual requirements and ensuringcomplete setup, advertising and promoting events, managing RSVPlists, and directing the design and production of event materialssuch as name tags, brochures, and packets. The Events Coordinatorwill also be responsible for ensuring all events are in compliancewith institutional policies, procedures, and rules, and explainingpolicies, procedures, and rules to others. The person in thisposition will be on-scene during events to manage and direct allevent operations from opening through clean-up and closing and toensure quality delivery of the event. The Events Coordinator mayprovide lead work and oversight.The Events Coordinator will be responsible for developing anevaluation and post-event review process to determine eventquality, value, and overall success. The Events Coordinator willmake recommendations to Graduate School leadership about futureprogramming based on the results of the evaluations.The position will also direct the design of promotional materialsand communications around events including but not limited to webcontent, social media, MailChimp, and listserv messaging. Theperson in this position will manage multiple projects at the sametime. Some events repeat each year or term, and others will beoffered a single time.Work ScheduleThe employee will keep regular working hours, except when eventsfall outside of those hours.Minimum Requirements• Three years of office experience which included two years atfull performance level and experience generating documents;and• Lead work responsibility or coordination of officeprocedures.Professional Competencies• Ability to establish priorities, manage shifting priorities,and handle numerous time-sensitive projects with multipledeadlines.• Ability to communicate effectively (in writing, in person, onthe phone) with individuals from diverse backgrounds andcultures.• Ability to work collaboratively in a team environment and alsowork independently.• Proficiency with word processing, mail merge, social media, webpublishing, meeting registration programs (Qualtrics, Google form,etc.), and graphics programs.• Excellent organizational skills and attention todetail.• Ability to stay within a budget on projects and events.Preferred Qualifications• Two years of experience organizing and executingevents.• Experience coordinating, organizing, or facilitating multipleevents.• Demonstrated creativity, problem-solving skills, takinginitiative, judgement, and on-the-spot decision-making.• Experience working in a higher education institution and/orwith graduate students.• Experience in project management and using project managementsoftware (Trello, Asana).• Experience with communications projects that included print,graphics, writing, video, and other multimediamodalities.• Graphics design experience, or experience creating promotionalmaterials.• Experience setting up and troubleshooting AVequipment.• A Bachelor's degree, preferably in a field related tomarketing, communications, design, or public relations.FLSA Exempt: NoAll offers of employment are contingent upon successfulcompletion of a background check.This is a classified position represented by the SEIU Local 503,Oregon Public Employees Union.The University of Oregon is proud to offer a robust benefitspackage to eligible employees, including health insurance,retirement plans, and paid time off. For more information aboutbenefits, visit https://hr.uoregon.edu/about-benefits.The University of Oregon is an equal opportunity, affirmativeaction institution committed to cultural diversity and compliancewith the ADA. The University encourages all qualified individualsto apply and does not discriminate on the basis of any protectedstatus, including veteran and disability status. The University iscommitted to providing reasonable accommodations to applicants andemployees with disabilities. To request an accommodation inconnection with the application process, please contact us atuocareers@uoregon.edu or541-346-5112.UO prohibits discrimination on the basis of race, color, religion,national origin, sex, sexual orientation, gender identity, genderexpression, pregnancy (including pregnancy-related conditions),age, physical or mental disability, genetic information (includingfamily medical history), ancestry, familial status, citizenship,service in the uniformed services (as defined in federal and statelaw), veteran status, expunged juvenile record, and/or the use ofleave protected by state or federal law in all programs, activitiesand employment practices as required by Title IX, other applicablelaws, and policies. Retaliation is prohibited by UO policy.Questions may be referred to the Office of Investigations and CivilRights Compliance. Contact information, related policies, andcomplaint procedures are listed here.In compliance with federal law, the University of Oregonprepares an annual report on campus security and fire safetyprograms and services. The Annual Campus Security and Fire SafetyReport is available online atIn compliance with federal law, the University of Oregonprepares an annual report on campus security and fire safetyprograms and services. The Annual Campus Security and Fire SafetyReport is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.To apply, visit https://careers.uoregon.edu/en-us/job/534094/events-coordinatorjeid-0759f80763fd104ba7231af9d8272620