Administrative Operations Coordinator

Salary:Minimum $21.41 HOURLYDepending on QualificationsThe typical starting salary for this position is $21.41 - $30.63depending on qualifications and experience. Employees in thisposition can expect to receive benefits such as generous vacation,holidays and paid time off; competitive insurances and savingaccounts; and retirement benefits.Job Summary:The Department of Gender and Women's Studies (GWS) is hiring anAdministrative Operations Coordinator! An integral member of theGWS Operations Team, this position supports the day-to-dayoperations at GWS by directly assisting students, staff, andfaculty through organizational support and processimplementation.Under general supervision of the Department Administrator, theAdministrative Operations Coordinator is responsible for threemajor functions at GWS (administrative assistance to the DepartmentChair, operational project management support to the DepartmentAdministrator, and maintaining process documentation through theGWS KnowledgeBase) and requires considerable independent initiativeand judgement. Applicants with experience in administrativesupport, project management, and oral and written communication areencouraged to apply. The ideal candidate will take initiativetowards supporting departmental goals, priorities, and logisticalplanning. This employee will also act in a consultative role as amember of the GWS Operations Team and the GWS Knowledge ManagementTeam. This position works closely with the Department Administratorand the Chair of the Department to support the mission ofGWS.GWS is committed to examining the structures of inequality and themovements for social change, especially attuned to theintersections of gender with other dimensions of difference andinequality such as race, class, sexuality, religion, disability,and national origin. Our department seeks candidates with anawareness of and commitment to principles of social justice andanti-racism. Learn more about us at gws.wisc.edu .Responsibilities: Provides general administrative support,while exercising discretion, to the administrator of a departmentor division of the institution or to the administrator of multipleinstitution programs, services, and activities.• 35% Schedules logistics and secures resources for meetings,conferences, travel, and work unit operations• 10% Serves as a primary point of contact for individuals andgroups, provides organizational information via phone, in person,and through other communication mediums• 25% Prepares and audits complex records, edits documents, andreviews work done by others• 15% Develops, sends, receives, copies, and distributescommunications to the appropriate entities according to establishedpolicies and procedures• 15% Develops, implements, and maintains methods andorganizational systems directed at the maintenance ofelectronic/physical records related to work operations according toestablished policies and proceduresInstitutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation forUW-Madison. We value the contributions of each person and respectthe profound ways their identity, culture, background, experience,status, abilities, and opinion enrich the university community. Wecommit ourselves to the pursuit of excellence in teaching,research, outreach, and diversity as inextricably linkedgoals.The University of Wisconsin-Madison fulfills its public mission bycreating a welcoming and inclusive community for people from everybackground - people who as students, faculty, and staff serveWisconsin and the world.For more information on diversity and inclusion on campus, pleasevisit: Diversity andInclusionEducation:PreferredBachelor's DegreeQualifications:Required:1. A minimum of one year of experience providing administrativesupport to leadership such as virtual meeting management includingscheduling, preparation of comprehensive agendas, documentation ofmeeting minutes, tracking of action items, and/or preparing,composing, editing and formatting correspondence ranging fromroutine to complex matters.2. Experience proactively managing the full life-cycle of workrequests and/or task timelines.3. Interpersonal communication skills in a customer/client servicefacing role.Preferred:1. Evidence of strong time management and customer service skillsto proactively problem solve and troubleshoot matters bothindependently and collaboratively as a team member.2. Experience supporting operationalizing new strategies and/orprocesses3. Proficiency with Microsoft productivity software such as Excel,Word, and Outlook.Work Schedule:GWS offers a flexible work schedule within standard business hoursof 8am - 5 pm M - F and the schedule for this position will bedetermined upon hire. Occasional remote work may beauthorized.Work Type:Part Time: 80%It is anticipated this position requires work be performedin-person, onsite, at a designated campus work location.Appointment Type, Duration:Ongoing/RenewableAdditional Information:Please note that successful applicants are responsible for ensuringtheir eligibility to work in the United States (i.e. a citizen ornational of the United States, a lawful permanent resident, aforeign national authorized to work in the United States withoutneed of employer sponsorship) on or before the effective date ofappointment. University sponsorship is not available for thisposition.How to Apply:Please click on the "" button to start the applicationprocess.Applications must be submitted by 11:55 pm on the deadline date. Toapply, please upload a cover letter (of no more than two pages) andresume (of no more than two pages). Your cover letter and resumeshould address how your skills, knowledge, and abilities aretransferable to the qualifications of this role. Additionalmaterials submitted other than your cover letter and resume willnot be considered.Selected applicants will receive an invitation to participate invirtual interviews 10 - 14 business days following the applicationdeadline. Those moving on to second round interviews will beinvited to an in-person or virtual interview at UW-Madison. Oncefinal applicants are identified, they will be asked to providenames and contact information for at least three professionalreferences, including a current/most recent supervisor.If you're excited about this role but your past experience doesn'talign perfectly with the preferred qualifications listed above, GWSstill encourages you to apply. For questions on the position,contact: Jamie Gratrix via email at gratrix@wisc.eduContact:Jamie Gratrixjamie.gratrix@wisc.edu608-263-4704Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for furtherinformation.Official Title:Administrative Assistant III(AD003)Department(s):A48-COL OF LETTERS & SCIENCE/GENDER & WOMEN'S STUDIESEmployment Class:University Staff-OngoingJob Number:307679-CPThe University of Wisconsin-Madison is an Equal Opportunity andAffirmative Action Employer. Qualified applicants will receiveconsideration for employment without regard to, including but notlimited to, race, color, religion, sex, sexual orientation, genderidentity, national origin, age, pregnancy, disability, or status asa protected veteran and other bases as defined by federalregulations and UW System policies. We promote excellence throughdiversity and encourage all qualified individuals to apply. Formore information regarding applicant and employee rights and toview federal and state required postings, clickhereIf you need to request an accommodation because of a disability,you can find information about how to make a request at thefollowing website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may alsorequire you and your references to answer questions regardingsexual violence and sexual harassment.The University of Wisconsin System will not reveal the identitiesof applicants who request confidentiality in writing, except thatthe identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).The Annual Security and FireSafety Report contains current campus safety and disciplinarypolicies, crime statistics for the previous 3 calendar years, andon-campus student housing fire safety policies and fire statisticsfor the previous 3 calendar years. UW-Madison will provide a papercopy upon request; please contact the University of Wisconsin PoliceDepartment .