Graduate Program Admissions and Recruitment Coordinator II

Job Summary:The Neuroscience Training Program (NTP) at the University of Wisconsin-Madison was established in 1971. Currently, it comprises over 100 faculty members whose research interests range from molecular neurobiology to integrative systems and computational modeling. The program is designed to prepare students for careers in research and teaching. Training leads to the Ph.D. degree in neuroscience or an M.D./Ph.D. degree in cooperation with the School of Medicine and Public Health.The NTP Graduate Program Admissions and Recruitment Coordinator II is responsible for daily administrative duties of NTP including organizing, implementing, and attending science outreach activities, providing recruitment and advising services promoting graduate student succession, retention, and degree completion. This position will be working closely with students of all backgrounds. The incumbent must be a great team player with excellent communication skills, self-starting qualities, and the ability to work both independently and collaboratively.Responsibilities:Develops and implements recruitment plans, organizes events, recruits and trains staff and volunteers, evaluates admissions applications, and represents the institution to prospective graduate program students with a goal of attracting, admitting, and enrolling a talented, diverse student body. Supervises staff and oversees unit program(s).• 5% Counsels prospective and admitted graduate students on educational planning and career opportunities• 25% Reviews, evaluates, and responds to student applications for admission to a graduate program according to established policies and procedures• 15% Identifies opportunities for and develops admissions and outreach events• 5% Schedules logistics and secures resources for events to promote the Institution• 5% Evaluates program effectiveness and provides recommendations for improvement• 5% Creates targeted communication plans and materials based on established goals• 10% Delivers directed admissions program messaging to internal and external audiences• 10% Identifies, promotes, and maintains internal and external partnerships focusing on outreach, recruitment, and admission• 5% Schedules logistics and secures resources for student teaching opportunities and guests for meetings, conferences, travel, and work unit operations• 5% Engages outreach and recruitment events, representing the university to prospective students• 5% Assists with tracking graduate student data on academic progress, support data collection and management for preparation of program training grant tracking scholarship metrics for success• 5% Reconciles original purchase documents with payments per university policiesInstitutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.For more information on diversity and inclusion on campus, please visit: Diversity and InclusionEducation:PreferredBachelor's DegreeQualifications:Required:- At least 1 year of relevant work experience in admissions, recruitment, and/or outreach in a higher education setting.Preferred:- Experience working with graduate students in admissions, recruitment, advising, or a related function.- Experience working with a variety of audiences (undergraduate and graduate students, faculty, advisory committees, instructional program staff, etc.)- Experience organizing events from start to finish- Experience with travel planning and/or reimbursements- Demonstrated ability to manage simultaneous projects, prioritize tasks, work collaboratively, and meet deadlines in a high-paced environmentLicense/Certification:RequiredDrivers License - ValidTravel is required. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on "Become an authorized driver;" then click on "Required criteria").Work Type:Full Time: 100%This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.Appointment Type, Duration:Ongoing/RenewableSalary:Minimum $57,000 ANNUAL (12 months)Depending on QualificationsThe starting salary for the position is $57,000 but is negotiable based on experience and qualifications.Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/) and (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0).Additional Information:University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.How to Apply:To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.Contact:Kelly Rosekbeall@wisc.edu608-265-8069Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.Official Title:Grad Prog Adm & Rctmt Coord II(AE073)Department(s):A53-MEDICAL SCHOOL/ADMIN/NEURO GRAD PROGEmployment Class:Academic Staff-RenewableJob Number:305100-ASThe University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.