UPS is hiring: Administrative Assistant in Greer

As an Administrative Assistant at UPS, your primary responsibilities will include managing a busy calendar and handling high volumes of phone calls. You will also schedule meetings, arrange travel, and prepare detailed itineraries. Your role is essential for the smooth operation of our projects, as you'll be responsible for preparing and tracking expense reports, proofreading presentations, and managing communications both internally and externally. Additionally, you'll track and organize materials related to current projects, ensuring everyone has access to the information they need.

To be considered for the Administrative Assistant role at UPS, candidates should possess strong organizational and communication skills. While specific educational requirements may vary, a background in administration or a related field is beneficial. Proven experience with calendar management, phone handling, and travel arrangements is essential. Familiarity with office software and tools is also important, as you will be preparing reports and presentations regularly. A proactive attitude and the ability to multitask effectively are key traits we look for in successful candidates.

UPS offers a comprehensive benefits package for its Administrative Assistants that includes competitive salaries, health and wellness programs, retirement plans, and paid time off. Additionally, UPS fosters career growth through training and development opportunities, ensuring that employees can advance their careers within the company. Our commitment to work-life balance and employee well-being is a fundamental part of our culture, making UPS an attractive place to build a long-term career.

Career growth is a priority at UPS. As an Administrative Assistant, you will have access to various training programs and professional development resources. We encourage continuous learning and provide opportunities for mentorship and skill enhancement. Employees are supported in pursuing career advancement, whether through promotions, lateral moves within different departments, or specialized roles. Our robust internal network allows you to connect with colleagues who can guide you along your career path.

While prior experience in an administrative capacity can be advantageous, UPS values potential and a willingness to learn. If you have strong organizational skills and a desire to grow in a fast-paced environment, we encourage you to apply even if you have limited experience. UPS provides on-the-job training, ensuring you gain the skills necessary to succeed in your role. A proactive attitude and the ability to adapt are critical for anyone interested in joining our team.

When answering about your experience with calendar management, highlight specific tools you've used to track appointments and meetings. Discuss your approach to prioritizing tasks, managing overlapping appointments, and ensuring that important meetings are not missed. Use examples to illustrate your organizational skills and how you maintain clarity of schedules for yourself and others.

To effectively answer this question, share a specific instance where you managed a high-pressure situation successfully. Discuss your strategies for staying calm, prioritizing urgent calls, and ensuring that all communication is handled professionally. Emphasize your skills in multitasking and your ability to maintain a positive attitude even when faced with challenges.

In your response, detail your methods for keeping organized records, such as using digital tools, filing systems, or project management software. Share the importance of consistency and regular updates in your process. You might also mention how you ensure that everyone involved has easy access to the materials needed for current projects.

When discussing your experience with presentations, focus on the steps you took to gather information, create visuals, and rehearse. Explain your approach to tailoring content to the audience and ensuring that your visuals effectively supported your message. Share feedback received that emphasizes your success in effectively communicating ideas.

To respond effectively, describe how you assess the urgency and importance of each task. Explain any systems you employ for tracking deadlines and how you make decisions on prioritization. Using real examples can add weight to your answer, demonstrating your ability to remain organized and meet deadlines successfully.

Emphasize the significance of clear and effective communication in your role. Discuss how you ensure information flows seamlessly between team members and stakeholders, and share examples of your experience drafting emails, making calls, or even preparing reports. Highlight your ability to adapt your communication style to suit different audiences.

Addressing confidentiality is crucial in administrative roles. Discuss your understanding of why confidentiality is important and provide examples of how you have handled sensitive information securely. Emphasize your commitment to maintaining trust and integrity in your role, ensuring that data is protected at all times.

Share a specific project example, detailing your role in coordinating all aspects from inception to completion. Discuss the challenges you faced and how you addressed them, along with the outcome. Highlight your organizational skills and attention to detail, demonstrating your ability to lead a project effectively.

In your response, discuss specialized tools and software you are familiar with, such as scheduling apps, project management tools, or document collaboration platforms. Explain how these technologies have improved your efficiency and effectiveness in managing tasks, and express your enthusiasm for continuing to learn and adapt to new tech solutions that benefit your role.

This question is your chance to convey your interest in UPS specifically. Speak about the company's reputation, values, and opportunities for career growth. Highlight any personal connections or experiences with UPS that have drawn you to the position. Your passion for the role and understanding of the company culture will be evident in your response.