ADMINISTRATIVE SUPPORT ASSISTANT

SummaryAbout the Position: Provides comprehensive administrative, clerical, and typing support in the Engineer and Construction (E&C) Division Office to the Division Chief, Deputy Division Chief, Construction Branch Chief, and subordinate administrative personnel. Additionally, provides technical administrative assistance and support to Cost Branch (ECS) and Civil Work Technical Branch (ECT). The work requires maintaining a high standard of office dignity, respect, tact, and diplomacy.Learn more about this agencyHelpDuties• Manages and oversees the Division’s administrative processes and ensures that procedures meet office needs and are consistently understood and followed by both technical and subordinate administrative staff.• Establishes and continually develops complex administrative office procedures that affect the orderly and efficient flow of work in transactions within the branches, as well as parties inside and outside the organization at various levels.• Reviews and analyzes administrative policies, clarifies complex and confusing guidelines, and makes recommendations to higher level staff for changes to administrative policy.• Responds to administrative issues and inquiries and resolves a variety of conflicts regarding administrative policies and processes among organizational issues.• Provides administrative support services to Division Office staff and subordinate branch staff as needed.HelpRequirementsConditions of Employment• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.QualificationsWho May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.??• Current Department of Army Civilian Employees• Current Department of Defense (DOD) Civilian Employee (non-Army)• Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce• Interagency Career Transition Assistance Plan• Land Management Workforce Flexibility Act• Military Spouses, under Executive Order (E.O.) 13473• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement• Priority Placement Program, DoD Retained Grade Preference Eligible• Reinstatement• Veterans Employment Opportunity Act (VEOA) of 1998In order to qualify, you must meet the experince requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.GS-07 grade level Specialized Experience: One year of specialized experience which includes utilizing a variety of office automation systems and software to include word processing, spreadsheets, and databases to assist with clerical and administrative work. This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal service (GS-06).GS-08 grade level Specialized Experience: One year of specialized experience which includes utilizing a variety of office automation systems to assist with financial management actions and/or operating budget. This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal service (GS-07).ANDThis position requires a qualified typist. A qualified typist types 40 words per minute based on a 5-minute sample with 3 or fewer errors. I can type at least 40 words per minute based on a 5-minute sample with 3 or fewer errors.Time in Grade Requirement for the GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).Time in Grade Requirement for the GS-08: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).EducationSome federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone - no substitution of education for experience is permitted.Additional information• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.• You will be required to provide proof of U.S. Citizenship.• One year trial/probationary period may be required.• Direct deposit of pay is required.• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.• This is a(n) Human Capital and Resource Management Career Field position.• Multiple positions may be filled from this announcement.• Salary includes applicable locality pay or Local Market Supplement.• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_HireRead more• Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.RM-W2SN03 US ARMY ENGINEER DISTRICT-HONOLULUDO NOT MAILFort Shafter, HI 96858US