States and Region (S&R) Program Associate

In the role of States and Region Program Associate at U.S. Energy Foundation, key responsibilities include managing grants and contracts, fostering relationships with grantees and contractors, overseeing budget management, and supporting the Local Power and Southeast Program teams in executing strategies and projects. Additionally, the PA will provide administrative support, develop systems for collaboration, and coordinate meetings and events crucial to the organization’s initiatives.

To qualify for the States and Region Program Associate position at U.S. Energy Foundation, candidates should have a keen attention to detail, excellent communication skills, and the ability to juggle multiple demands in a fast-paced environment. A demonstrated interest in the philanthropic or nonprofit sector, as well as experience in project or grants management, will set you apart. Technical proficiency with tools like Microsoft Office, Google Drive, and project management software is also advantageous.

The States and Region Program Associate plays a vital role in supporting U.S. Energy Foundation’s mission by managing grantmaking processes that ultimately promote clean energy initiatives. By building partnerships with diverse stakeholders and collaborating on essential projects, the PA aids in achieving sustainability goals while advocating for equitable energy solutions that benefit historically excluded communities.

U.S. Energy Foundation promotes a remote-first work environment for the States and Region Program Associate role, allowing employees to work flexibly from anywhere in the U.S. There's also an option to be based in one of EF’s offices. The office atmosphere is collegial, with shared workspace, and a focus on collaboration among peers while maintaining a healthy work-life balance.

At U.S. Energy Foundation, professional development is a priority for the States and Region Program Associate. Employees are encouraged to outline personal learning plans, pursue networking opportunities, and partake in training and projects that enhance their skills. The organization values your growth within a supportive, collaborative environment, reflecting its commitment to fostering a culture of equity and learning.

To effectively manage multiple grant proposals, I would prioritize tasks based on deadlines and urgency, utilizing project management tools like Asana to streamline workflows. I’d ensure open communication with stakeholders to keep everyone informed on progress and adjust timelines as needed.

In my previous roles, I have actively contributed to budget management by closely monitoring expenses against allocated funds. I’ve utilized Excel for tracking and forecasting expenditures, ensuring transparency and compliance while communicating any variances to relevant team members.

Building strong relationships with grantees and partners requires proactive communication and trust-building. I would prioritize regular check-ins, provide support and resources as necessary, and ensure their feedback is valued in program implementation to create a collaborative atmosphere.

To ensure compliance during the grant application process, I would thoroughly review IRS guidelines and EF’s internal policies. This includes conducting due diligence to confirm that all proposals conform to regulatory requirements and providing comprehensive feedback during the review phases.

I handle tight deadlines by staying organized and focused. I utilize a priority matrix to identify urgent tasks, mapping out my workflow to manage competing obligations effectively. Additionally, I’m not afraid to ask for assistance when needed to ensure timely completion.

Diversity, equity, and inclusion are fundamental to my work style as they enhance collaboration and innovation. I make a conscious effort to bring diverse perspectives into discussions and decisions, fostering an inclusive environment that accommodates various viewpoints and experiences.

In my last position, I contributed to a successful team project by taking the initiative to lead grant-related communications. I coordinated between various departments, ensuring everyone was aligned, and contributed ideas that resulted in efficient project execution and outstanding outcomes.

I find tools such as Asana for project tracking, Google Drive for document management, and Slack for team communication incredibly useful. These platforms help streamline collaboration, maintain organization, and allow for real-time updates on project status.

As a Program Associate, I can support U.S. Energy Foundation’s mission by ensuring systematic grant management and promoting effective communication between stakeholders. My commitment to equity will guide me to engage diverse voices, ultimately enhancing the impact of our clean energy initiatives.

In my role at U.S. Energy Foundation, I aspire to deepen my understanding of grant management processes and broaden my network within the clean energy sector. I aim to develop strategic initiatives that positively influence policy and contribute to meaningful change in the energy landscape.