Sr. Event Coordinator

As a Senior Event Coordinator, you’ll be essential in the event planning process as well as the execution of events. You understand the various aspects of an event, such as planning, logistics, and execution, and are committed to ensuring a smooth and successful experience. Your skills and experience will help Victory Home Remodeling enhance its brand image, engage with its target audience, and achieve its business goals. Your main priority is to help build and execute an incredible people experience, and to incorporate Victory Home Remodeling’s vision of Building a Better World.  

Responsibilities 

Plan and organize events from start to finish, including establishing event objectives, developing event concepts, creating timelines, booking venues, and coordinating logistics (such as catering and audiovisual requirements) 

Create and manage event budgets, track expenses, and ensure that all costs are within allocated limits 

Coordinate with vendors and suppliers, such as decorators, caterers, and transportation providers, throughout contract negotiation and delivery of services 

Promote and market events by developing marketing strategies, creating event collateral, utilizing social media and online platforms, and coordinating with public relations and marketing teams 

Manage multiple projects, vendors, tasks and navigate budgets, negotiations, and technical complexities of each special event project. 

Handle registration and manage attendees, including ticketing, sending invitations, managing guest lists, and ensuring a seamless check-in process for special events 

Take charge of on-site event management on the day of the event by overseeing all logistical aspects, managing event staff, and coordinating speakers or performers 

Stay on top of risk assessment and contingency planning by developing risk management plans, managing insurance coverage, and applying for necessary permits 

Conduct post-event evaluation and follow-ups, assessing the event’s success by collecting feedback, analyzing available data, and preparing post-event reports 

Knowledge, Skills & Abilities 

Extremely organized, able to work independently and manage tasks from start to completion, meeting deadlines. 

Exceptional attention to detail, with a high-level of accuracy with all tasks and pride in a job well done. 

Demonstrated proficiency in all aspects of event planning 

Considerable knowledge of site selection and contract negotiation 

Excellent budgeting/financial skills 

Excellent database management and software skills 

Demonstrated ability to make appropriate financial and customer service decisions 

Excellent written and oral communication skills. 

Ability to track and manage multiple projects at one time. 

Proficiency with Microsoft Excel, Power Point and Word. 

Education & Experience 

Completion of a four-year degree in hospitality management or public relations preferred 

5-7 years’ experience in planning, coordinating, and managing events, meetings and conferences. 

Knowledge, Skills & Abilities