Human Resources Assistant, Operations & Compliance

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WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

• Performs routine tasks required to administer and execute human resource programs including but not limited to employment, compensation, performance management, and training & development
• Handles routine HR policy, employment, HRIS, and process-related inquiries from employees and managers, referring complex and/or sensitive matters to the appropriate HR team
• Assists in maintaining compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains accurate and up-to-date employee records in the HRIS system
• Uses HRIS system to process employee transactions such as promotions, terminations, tuition reimbursement, and salary increases
• Creates employment verification letters and completes employment verification forms
• Facilitates the onboarding and offboarding process
• Facilitates I-9 process to verify the identity and employment authorization of new employees hired within the US and ensures all forms are valid before expiration
• Conducts New Hire Orientation
• Works with HR Central team to respond to audits and data inquiries
• Supports annual training through the Learning Management System
• Prepares reports using HRIS and other systems
• Proactively identifies and suggests HR process improvements
• Participates in the administration of performance management, merit and bonus processes and compliance activities
• Participates in projects with other HR team members on a variety of topics
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law

• Bachelor’s degree in HR, Business or related field required, or equivalent work experience
• 1+ years in HR operations or a related administrative role preferred

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to act with integrity, professionalism, and confidentiality
• Proficient with Microsoft Office Suite or related software
• Proficiency with or the ability to quickly learn HRIS, learning management & recruiting systems
• Thorough knowledge of employment-related laws and regulations preferred