Administrative Assistant

As an Administrative Assistant at our Corporate Office, your primary responsibilities include managing accounts receivable, organizing office tasks, and providing outstanding customer service. You will be handling QuickBooks to track financial transactions, utilizing Word and Excel for documentation and reports, and communicating effectively using Outlook. Your role is crucial in supporting our team and ensuring that operations run smoothly.

To qualify for the Administrative Assistant role, you should have a minimum of 3 years of experience with QuickBooks. A basic understanding of Microsoft Office Suite—including Word, Excel, and Outlook—is essential. Strong organizational skills and the ability to multi-task are key attributes we look for. Additionally, you must be able to pass a background check and drug test to ensure a safe workplace.

Our Administrative Assistant position offers a variety of benefits, including competitive salary ranging from $14 to $16 per hour, vacation and holiday pay, and an IRA pension plan with a 3% employer match. You’ll be part of a supportive team within a drug-free and smoke-free environment, and we strongly encourage career-minded individuals to apply.

Absolutely! We view this Administrative Assistant role as a key position in our organization, allowing for growth and advancement opportunities. We are looking for long-term, career-minded individuals who are eager to develop their skills and potentially move into higher administrative roles within the company.

In the Administrative Assistant role, you will work in a collaborative, professional office environment at our Corporate Office in Westminster, MD. We prioritize a drug-free and smoke-free atmosphere, ensuring a comfortable workspace, where you can engage with your colleagues and contribute positively to our team culture.

When discussing your experience with QuickBooks, focus on specific tasks you’ve handled, such as invoicing, managing accounts receivable, or generating financial reports. Provide examples of how you used QuickBooks to improve workflow or accuracy in your previous roles.

To answer this question, share your method for organizing tasks, whether through digital tools, to-do lists, or by setting priority levels. Illustrate with a real example where you successfully managed multiple responsibilities without compromising on quality.

Explain your philosophy on customer service, emphasizing communication, empathy, and problem-solving. Share a specific situation where you dealt with a challenging customer interaction and how you resolved it successfully.

Discuss the strengths and challenges of both environments. Share examples from your past that highlight your ability to thrive independently as well as collaborate effectively with team members to achieve common goals.

Mention tools like Microsoft Office applications, task management software, or calendars. Explain how you use these tools to stay organized, track progress on tasks, and ensure timely completion of projects.

Provide a specific example from your work history where you successfully managed multiple tasks. Highlight your strategies, such as prioritization, delegation, or time management techniques that allowed you to balance your responsibilities.

Talk about your verification process, like double-checking entries, cross-referencing data, and using checklists to maintain accuracy. This showcases your attention to detail and commitment to ensuring financial integrity.

Share positive feedback or qualities that your supervisors have recognized in you, such as reliability, dedication, and a proactive attitude. It’s helpful to cite specific instances when you demonstrated these traits.

Express genuine interest in the role, mentioning aspects of the job description that excite you, such as the opportunity for career growth or the chance to work in a dynamic team. Research the company beforehand to tailor your response.

Identify a particular strength like organization, communication, or technical skills. Provide examples of how this strength has positively impacted your previous work experiences, making you a valuable asset to the team.