Workplace Lead-Boston

Workplace Lead

at Smartsheet Boston

Smartsheet is looking for a Workplace Lead to provide support for our Boston office. This is a great opportunity for an individual who is adaptable and proactive with prioritization, and understands that no one day in hybrid work is the same. The ideal candidate enjoys the challenges of supporting diverse teams and managing corporate programs.

In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, we deliver a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better results.

You will report to the Director of Workplace Services based in Bellevue, WA.

You Will:

• Manage vendor relationships to ensure Workplace Service programs are well executed and are meeting company needs per our global program standards
• Be the liaison for building management; coordinate maintenance, janitorial, and other building operations and services
• Maintain facility cleanliness, appearance and functionality, including common areas such as lobbies, conference rooms, and pantry in accordance with global facility maintenance programming standards
• Work closely with Experience Program Manager as local service lead for corporate Meeting Services and Food and Beverage programs
• Mentor appropriate behavior for direct team, acting as a knowledgeable point of contact, and may direct work of others
• Manage, execute and communicate regarding assigned projects
• Manage shipping services for all incoming and outgoing business related packages
• Create new and maintain existing process documentation as needed to ensure consistent programming and team operations
• Be a knowledgeable and helpful resource for our employee base, providing an outstanding employee experience in all interactions
• Be a Smartsheet cultural ambassador by recognizing and developing the culture of the office while continuing to champion The Smartsheet Way
• Provide administrative support to other departments as able based on priority list

You Have:

• 5+ years of relevant experience in office administration, event management, or hospitality with increasing responsibility
• Strong prioritization skills with an analytical and data-driven approach
• Ability to provide occasional coverage outside of normal business hours
• Familiarity with Google Drive, Docs and Slides
• Customer service skills consistent with our values and commitment to employee, candidate and visitor experience
• 4 year degree preferred
• Ability to manage highly sensitive situations
• Comfortability with frequent change
• Ability to move throughout the facility (standing, walking, kneeling, or bending) for extended periods of time and ability to lift boxes or equipment up to 50 lbs. as needed

Perks & Benefits:

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
• Equity - Restricted Stock Units (RSUs) with all offers
• Lucrative Employee Stock Purchase Program (15% discount)
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Incidental Sick Leave
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to LinkedIn Learning online courses
• Company Funded Perks, including a counseling membership, primary care membership, local retail discounts, and your own personal Smartsheet account

Equal Opportunity Employer:

Smartsheet is an Equal Opportunity Employer committed to fostering an inclusive environment with the best employees. We provide employment opportunities without regard to any legally protected status in accordance with applicable laws in the US, UK, Australia, Japan, Costa Rica, and Germany. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

Get to Know Us

At Smartsheet, we've created a place where everyone is welcome — people from all over the world, all backgrounds, all ages, all colors, and all beliefs working side by side. Here, everyone can make a difference and empower others to do the same. You're encouraged to apply even if your experience doesn't precisely match our job description—if your career path has been nontraditional, that will set you apart. At Smartsheet, we empower everyone, everywhere to change the way the world works—join us

Smartsheet provides a competitive range of compensation for roles that may be hired in different geographic areas we are licensed to operate our business from. Actual compensation is determined by several factors including, but not limited to, level of professional, educational experience, skills, and specific candidate location. In addition, this role will be eligible for a market competitive bonus and RSU stock grant upon accepted offer. California & New York: $64,800.00 to $97,200.00 | All other US States: $60,000.00 to $90,000.00