Workplace Manager

We want you to think big and act bold through expressing your authentic best self! Anaplan is looking for a tenacious Workplace Manager to join our Real Estate & Workplace team in London. This is a stellar opportunity to get involved in a highly visible, large scale SaaS cloud company. This role is an immediate full-time position.

We are looking for a friendly and energetic individual to provide a positive workplace experience to our employees and visitors at our brand-new office in London. Are you ready to create a fun and inspiring workspace? Our company culture is reflected in our workspace and our workplace managers help ensure a top-notch experience. As the Workplace Manager for our London office, you will lead a variety of activities and events aimed at running a safe, efficient, and productive office.

Core Responsibilities:

• Manage facility operations for our London office
• Manage front of house activities - Meet and greet employees and visitors

• Key contact on all health & safety matters, ensure we are compliant with heath & safety regulations, maintain a safe place to work at all times, conduct health & safety and Covid 19 inductions and risk assessment processes, ensure the maintenance of trained staff, first aid, fire marshal, anaphylaxis etc
• Help to drive a sense of community by creatively planning fun events and coordinate employee celebrations
• Act as point of contact for site security and new employee badging
• Responsible for managing Facilities Management Operational budget and invoice approvals
• Responsible for managing multiple vendors and liaise with Building General Contractors
• Responsible for maintaining the cleaning standard by working closely and efficiently with Building Cleaning team
• Coordinate copier, mail delivery, shipping and receiving
• Establish vendors to supply local services, manage contracts
• Promote the Anaplan culture by working with the culture team and hosting group events

• Execute ticket requests related to Workplace Services/Facilities Management

• Wellness, health, ergonomics and safety awareness
• Liaise with building management and handle facilities issues
• Work on miscellaneous projects to support the broader real estate and workplace function
• Establish positive working relationships with all the on-site staff

REQUIREMENTS

• Minimum of 3 years' experience in facility management, office services or office management is required
• Work on-site 5 days per week
• Knowledge of COVID-19 prevention protocols, enhanced cleaning requirements and understanding of different ways the virus can spread
• Customer service experience
• Advanced interpersonal skills
• Ability to maintain positive relationships within the office
• Skilled in MS Office, file-sharing systems (we use Box) and other Web-based systems
• Technical aptitude to solve basic desktop problems
• Strong desire to learn and grow professionally
• Strong organizational skills
• Ability to prioritize and work both independently and with groups
• Exceptionally organized with the ability to make things happen consistently and reliably
• Be passionate about doing the right thing
• Can-do attitude and strive to do more for a growing team
• A team player with a sense of humour and friendly demeanor