Executive Assistant - Sales & Marketing - job 2 of 2

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity - Executive Assistant - Sales & Marketing

Wrapbook is committed to increasing the prosperity of the project economy through better financial services, starting with the entertainment industry. As we continue to expand rapidly, our Sales & Marketing orgs are looking to expand market reach and impact through this instrumental hire.

As the Sales & Marketing Assistant, you’ll provide administrative support that enables our Go To Market teams to move faster and more efficiently, with reliable data and streamlined processes that empower them to win. 

This position is responsible for: CRM data entry and hygiene, spreadsheet management, metrics tracking, high-level project coordination, calendar booking, gifting, and assistance with events (internal and customer-facing). There will also be opportunities for presentation deck creation and refinement, as well as some social media and email marketing support. 

About you:

You are meticulously organized, with a love of spreadsheets and a strong desire to wrangle dispersed information into consumable form. Focus is a strong suit: you’re happy to put your head down on a project for a sustained period, but equally comfortable collaborating with a team – whether “in the room” or async. You’re no stranger to design and presentation, and your report generation skills are second to none. 

Beyond responding well to specific direction, you’re a self-starter: accustomed to owning a process from start to finish, and especially insistent on tying up loose ends and delivering final results that sing. Above all, you are curious: about tech, about sales and marketing, about supporting the production industry – or all of the above.

What you'll do:

• Provide administrative support, including calendar and travel management, to Sales & Marketing team leads

• Research new prospect accounts and leads using online resources 

• Assist with implementing dynamic email and social media campaigns

• Maintain databases and spreadsheets for tracking GTM performance metrics and other stats

• Work with AEs to keep account records up to date with current contacts and notes in CRM

• Proofread and post articles to an external-facing help center

• Coordinate interdepartmental handoffs of information for seamless customer onboarding

• Coordinate team projects and meetings, holding owners and contributors accountable for timely deliverables

• Gain a working knowledge of buyer personas within entertainment production companies

• Learn state-of-the-art Sales & Marketing automation software, including AI tools

• Coordinate and participate in fun team-building events and activities

What you'll have:

• 2+ years administrative experience

• Experience working in a CRM

• Proven track record of boosting departmental efficiencies

• Crisp metrics tracking and presentation skills 

Nice to haves:

• Experience with Salesforce

• Experience with Google suite: particularly Sheets and Slides

• Some background in film and TV production, or a related vendor  

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off

• Work from anywhere in Canada and USA

• Health and Dental benefits

• Up to $1500 towards IT set up for your home

• Up to 2% matching RRSP / 401K

• Learning and Development opportunities

• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.

Apply Now

Have we got your attention? Submit your application today and a member of our Talent team will be in touch with you shortly!

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