Development Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We are looking to fill a Development Coordinator position with flexible location in the Southeast (NC, SC, GA, FL, AL, LA, MS, TN). In this position, you will assist the Contract Administrator to manage all event contracts for the Southeast region. You will manage all aspects of the contract process including selecting the right agreement, submitting the agreement to our legal department, communication with local staff regarding changes and/or updates, getting contracts signed, having contract status meetings, and inviting vendors to the supplier portal.

This position is a short term, tempororary role. 

In this position, you will assist the Contract Administrator to manage all event contracts for the Southeast region. You will manage all aspects of the contract process including selecting the right agreement, submitting the agreement to our legal department, communication with local staff regarding changes and/or updates, and deposit payments.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our commitment to fostering an inclusive environment, our focus on work-life harmonization, and our Guiding Values.  Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Some of your responsibilities will include (but not limited to):

• • Review contracts and ensure policies are followed and contracts are executed properly. Determine correct type of agreement needed.
  • Requesting Certificate of Insurance (COI)s when needed and confirm coverages.
  • Submit contracts for review/approval and upload completed agreements to Optimus.
  • Be a liaison between our legal department and event staff.
  • Review payment terms and assist with vendor setup in our payment portal including following up with and assisting vendors.

Qualifications

• High School Diploma or equivalent experience.
• 3 years of prior administrative support, database management, project management or relevant experience.
• Excellent attention to detail, organization of workflow and timelines, verbal, and non-verbal communication with highly effective organizational and time management skills.
• Ability to learn American Heart Association policies and procedures and ensure they are followed for each contract.
• Ability to prioritize and develop solutions for effective decision making.
• Ability to work independently, prioritize and handle multiple tasks simultaneously.
• Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
• Familiarity with financial system(s) and vendor payments.
• Experience with Optimus and/or E1 preferred, but not required.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; elgibility for an incentive program is based on the type of position. 
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities