Program Assistant

As a Program Assistant at A. Morton Thomas and Associates, Inc. (AMT), you will be responsible for a variety of supportive functions within the Infrastructure Section. This includes organizing vital information, creating briefs, taking notes during meetings, conducting inspections, and assisting with policy and program management. You'll also provide expertise and recommendations to both CO and Field staff, train others, and engage in performance planning to ensure the smooth operation of essential services.

To be considered for the Program Assistant role at A. Morton Thomas and Associates, Inc., candidates should demonstrate a strong proficiency in Microsoft Office applications, have experience working independently and in a team, and possess skills in conducting independent research. Additionally, familiarity with data management and analysis is preferred, along with a degree in Business Administration, Public Administration, or a related field. Equivalent training or experience may be accepted in lieu of a degree.

A. Morton Thomas and Associates, Inc. is committed to employee development, especially for positions like Program Assistant. We offer in-house training programs, educational assistance, and flexible working conditions to support continuous learning. Our goal is to create an engaging environment where every employee can grow and thrive while contributing to the company’s mission.

Working as a Program Assistant at A. Morton Thomas and Associates, Inc. comes with a competitive benefit package that includes tiered medical coverage, dental and vision insurance, and a robust 401(k) plan. Additionally, AMT offers short- and long-term disability coverage, life insurance, paid time off, and training programs. This commitment to employee welfare further enhances the rewarding work experience at AMT.

The work environment for a Program Assistant at A. Morton Thomas and Associates, Inc. is characterized by collaboration and support. Being part of an employee-owned company fosters a strong sense of responsibility and partnership among team members. We encourage open communication, uphold the highest ethical standards, and commit to values like respect, integrity, and teamwork, ensuring a positive and productive atmosphere.

In your response, emphasize your organizational skills and familiarity with managing multiple tasks. Discuss specific examples of projects you've coordinated, highlighting the tools you used, and how you ensured timelines were met. Show your ability to prioritize effectively while maintaining communication with team members.

Highlight the importance of collaboration in achieving goals as a Program Assistant. Describe how you communicate openly, share insights, and be supportive of your colleagues. Use examples from past experiences where teamwork led to successful outcomes.

Explain your time management strategies, such as using lists or digital planning tools to keep track of tasks. Share a specific instance where you successfully managed challenging timelines and explain what techniques worked best for you.

List the relevant technical skills you have, focusing on your proficiency with Microsoft Office applications and any additional tools specific to project management or data analysis. Provide examples of how you applied these skills effectively in previous jobs.

Describe a situation where independent research was necessary, detailing how you approached the task and the resources you utilized. Emphasizing your ability to interpret and implement policies will illustrate your suitability for the Program Assistant position.

Share your strategies for writing clear and concise documents, such as briefs or reports. You might discuss the importance of knowing your audience and tailoring your language appropriately. Provide examples of documents you've created in past positions.

Discuss key qualities such as attention to detail, communication skills, time management, and the ability to work collaboratively. Use specific attributes that relate to the job description at AMT to align your answer with the company's values.

Explain your understanding of policy implications and your methodology for monitoring compliance and effectiveness. Perhaps cite a time when you successfully influenced policy implementation in a previous role and the impact it had.

Articulate how the Program Assistant’s efforts in supporting project management and ensuring compliance with regulations play a critical role in achieving AMT's mission. Highlight that your contributions will align with the company values of safety and quality, enhancing overall performance.

Share your passion for infrastructure management, public service, and desire to work within a collaborative team environment. Discuss how AMT’s commitment to employee ownership and core values resonate with your professional aspirations, driving your motivation for this role.