Executive Assistant - Investigation Division

As an Executive Assistant at the Bronx County District Attorney's Office (BXDA), your main responsibilities will include collaborating closely with the Division Chief of Investigation, managing calendars, handling confidential administrative matters, coordinating events with city government entities, and liaising with court staff. You will also assist with travel planning and special projects, ensuring smooth operations within the division.

To apply for the Executive Assistant position at BXDA, you need either a baccalaureate degree from an accredited college along with two years of relevant experience, or a high school diploma with six years of equivalent experience. It's important that all candidates have at least one year of experience relevant to the duties described for the role.

The work environment for an Executive Assistant at the Bronx County District Attorney's Office (BXDA) is dynamic and mission-driven. You'll be part of a collaborative team, dedicated to ensuring justice while prioritizing community safety. BXDA values diversity and inclusion, fostering a work atmosphere that promotes collaboration across different departments.

As an Executive Assistant at the Bronx County District Attorney's Office (BXDA), you can expect a comprehensive benefits package that includes health insurance for you and your immediate family, dental and vision coverage through union benefits, paid annual and sick leave, paid holidays, a pension plan, and savings programs. This package is designed to support your well-being and financial stability.

BXDA encourages professional development and growth within its team. As an Executive Assistant, you will have the opportunity to engage in special projects and collaborate with experienced professionals in the field, broadening your skills and expertise. The office actively promotes a culture of learning and development, allowing for career advancement.

When answering this question, highlight specific tools you’ve used for calendar management and how you ensure scheduling efficiency. Discuss your experience in coordinating meetings with multiple stakeholders and your approach to prioritizing urgent requests.

Emphasize your understanding of the importance of confidentiality, referring to experience where you've successfully managed sensitive information. Discuss protocols you follow to protect privileged data and scenarios where discretion was crucial to maintain trust.

Provide a specific example that outlines your planning process. Discuss how you handled logistics, communication with vendors, and ensured all details were attended to. Show how your organizational skills contributed to the event's success.

Share your strategy for prioritization, perhaps mentioning tools you use to manage tasks effectively. Include examples of how you’ve successfully met deadlines under pressure while maintaining quality of work.

Mention key software you’ve used in previous roles (like Microsoft Office Suite, Slack, project management tools, etc.) and explain how they help you in day-to-day tasks. Discuss any relevant certifications or training for these tools.

Choose a specific challenging situation that demonstrates your problem-solving skills. Discuss the steps you took to approach the issue, who you involved, and the outcome. Keep the focus on your proactive measures and conflict resolution abilities.

Express your genuine interest in community service and justice. Discuss how BXDA's mission aligns with your professional values and how you’re motivated to support their goals through the Executive Assistant role.

Explain your approach to maintaining professionalism in challenging communications. Offer an example of a time you successfully navigated a situation with a difficult stakeholder and the strategies you used to reach a resolution.

List qualities such as discretion, strong communication skills, organizational ability, and adaptability. Provide examples of how you exhibit these qualities in your work, reinforcing their importance in a government context.

Describe your organizational system, including any tools or techniques you employ, such as to-do lists or prioritizing tasks based on deadlines. Explain how you evaluate progress on multiple projects and make adjustments as necessary.