Job details

Office Manager

Get a free resume review

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This is an administrative position to provide support for the business group and reports to the General Manager in the office. Position is one of great visibility to the public and requires professional demeanor and can-do attitude.

Responsibilities:

Facilitate/assist with job set-up.
Process change orders to subcontractors.
Review subcontractor insurance certifications to ensure compliance with contract requirements.
Administer new hire and separation paperwork when necessary and work with Human Resources to insure proper documentation.
Review certified payrolls and log into payroll canvassing report and send out deficiency letters.
Assist as needed w/vendor activities, payments, expense reports, and credits for project.
Assist with obtaining and submitting completed CUF documentation.
Order supplies
Coordinate facility maintenance and repair needs.
General office support such as data entry, emails, etc.
Produce pay estimates, track funding status, and ensure checks get to Chicago office.
Collect/match lien waivers with payment schedules.
Assist with subcontract/supplier agreements.
Link all project documentation through project management software.
Maintain office files, electronic scanning and copying.
Manage all subcontractor payments.
Produce/route email correspondence, as needed.
Prepare vouchers for general overhead items as they pertain to satellite office.

Other duties as assigned.

F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.

Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

Job Requirements:

Associate degree preferred and/or equivalent experience required.

3-5 years Construction Office Manager experience preferred. Knowledge of word-processing, spreadsheet(s) and basic accounting principles required.
Good communication and organizational skills are necessary.

Health insurance
Dental insurance
Vision insurance
Paid time off
401K matching
Flexible spending account
Life insurance
Referral program
Professional development assistance

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Office Manager, F.H. Paschen

Join F.H. Paschen as an Office Manager and be a vital part of a company with over 110 years of experience in the construction industry! At F.H. Paschen, we've contributed to the development of highways, airports, and schools, marking our lasting impact on the world around us. We pride ourselves on our versatility and tenacity in tackling projects across various sectors, ensuring quality and safety in all we do. As the Office Manager, you will support the General Manager and be the cornerstone of administrative operations within the office. Your role will involve facilitating job setups, reviewing subcontractor insurance certifications, handling payroll logs, and managing vendor activities. You'll also play a key role in processing change orders and maintaining project documentation through our management software. This position gives you visibility with the public and requires a friendly demeanor and a proactive attitude. With responsibilities including managing all subcontractor payments, general office support, and coordinating facility maintenance, your contributions will actively support our projects and community engagement. If you are organized, have a knack for communication, and possess 3-5 years of relevant experience, we encourage you to apply. Let's celebrate construction with MORE Paschen together!

Frequently Asked Questions (FAQs) for Office Manager Role at F.H. Paschen

What are the key responsibilities of the Office Manager at F.H. Paschen?

The Office Manager at F.H. Paschen plays a crucial role in supporting operations by facilitating job setups, processing change orders to subcontractors, reviewing insurance certifications, and managing payroll logs. This position is vital for ensuring seamless project management, handling vendor activities, and maintaining compliance with documentation requirements.