Netsuite Assistant (Remote)

As a Netsuite Assistant, your primary responsibilities will include managing the migration of data to Netsuite, maintaining accurate vendor records, generating performance reports, scheduling meetings, and handling communications, all aimed at improving executive efficiency and streamlining operations.

To qualify for the Netsuite Assistant role, candidates should possess 3+ years of experience as an Executive Assistant or in a similar position, have expertise in Netsuite, as well as proficiency in HubSpot and Microsoft Excel, alongside excellent communication and organizational skills.

Absolutely! The Netsuite Assistant position is fully remote, allowing you the flexibility to work from anywhere while supporting our dynamic team. This role aims to foster a productive and collaborative environment, no matter where you are.

As a Netsuite Assistant in our company, you will primarily use Netsuite for data migration, HubSpot for CRM management, and various project management tools like Trello. Familiarity with Microsoft Excel will also be crucial for reporting and data analysis.

As a Netsuite Assistant, you will have ample opportunities for learning and development within our company. You will also be eligible for performance bonuses, which can further enhance your growth and career trajectory.

When supporting an executive, it’s essential to assess the urgency and importance of each task. I typically categorize tasks into immediate, upcoming, and long-term needs, and I maintain an organized system to keep track, ensuring that nothing falls through the cracks.

In previous roles, I have utilized Netsuite for data migration tasks and vendor management, ensuring accuracy during uploads and maintaining detailed vendor records. My familiarity with the system enables me to quickly adapt and troubleshoot as needed.

I manage an executive's calendar by first understanding their priorities and commitments. I block time for important tasks, schedule meetings well in advance, and regularly review the calendar for any conflicts or adjustments needed to ensure optimal time management.

For effective email management, I utilize filtering systems to categorize messages by priority, flagging important ones for immediate attention while drafting replies to routine inquiries. I also collaborate closely with the executive to keep them informed about highly important communications.

I handle data entry with meticulous attention to detail. I ensure accuracy while entering vendor information into CRM tools like HubSpot and regularly audit for updates or discrepancies to keep the data integrity high.

In my previous role, I managed the migration of 200 vendor records to Netsuite. Through meticulous planning and collaboration with relevant teams, we achieved a 95% accuracy rate, significantly improving our vendor management process.

To ensure smooth remote communication, I rely on regular check-ins via video conferencing, instant messaging for quick queries, and shared tools for tracking ongoing projects. Maintaining open lines of communication helps bridge geographical gaps efficiently.

When faced with challenges, I first assess the situation to understand the core issue, analyze possible solutions, and then implement the most effective one. Keeping a proactive mindset allows me to tackle problems efficiently.

Organization is key! I maintain an organized system for task management, project timelines, and communications. A structured workflow helps in optimizing productivity and ensuring that all tasks are handled promptly and accurately.

I stay updated with technology changes by subscribing to relevant blogs, attending webinars, and participating in online communities. Continuous learning allows me to leverage new features that can enhance my efficiency as a Netsuite Assistant.