Production Coordinator // Fully Remote

Meeting Tomorrow is a fast-growing events agency dedicated to creating unparalleled experiences for both our clients and our team. We’re a growing team of 95 employees, leading the way in building a supportive remote work environment where culture, collaboration, and well-being come first. Our clients range from Fortune 500 companies to small businesses and everything in between, and we plan and produce events across the country and globally with precision and care. With 20 years of experience and a people-first mission, our team brings creativity, expertise, and kindness to every interaction. If you’re looking for a role where you can contribute to meaningful projects, enjoy the flexibility of 100% remote work, and grow alongside a team that truly values you, we’d love to hear from you!

The Opportunity

As a Production Coordinator, you’ll play a crucial role in ensuring seamless event execution from start to finish. You’ll be the logistical backbone of our production team - managing communication between teams and vendors, updating and maintaining event documentation and systems, coordinating travel and logistics, and supporting on-site operations. This is a fast-paced role that requires exceptional organization, adaptability, and attention to detail to help bring our clients’ events to life.

You'll work closely with our Production Managers and external vendors, ensuring that every logistical detail is accounted for. Most of your day will be spent working with vendors, managing communication and event details, updating event documents, scheduling meetings, coordinating travel and logistics, and troubleshooting any last-minute challenges. Occasionally, you may even have the opportunity to be on-site, supporting live corporate event execution.

We’re looking for someone who thrives in an environment where no two days are the same—who loves problem-solving, keeping things organized, and making sure every production detail is accounted for and flawlessly executed.

Main Responsibilities Include -

• Communication & Documentation Support: Maintain event records and production documentation, including attendee details, schedules, and floorplans (using platforms like Social Tables or Vectorworks). Schedule and follow up on meetings, and serve as the primary out of office contact for Production Managers.

• Logistical Coordination: Coordinate travel, lodging, and onsite logistics for technical crews. Support pre-event planning by confirming equipment orders, verifying delivery schedules, and ensuring all details are in place for smooth execution.

• Administrative Support: Manage urgent inquiries and issues, create and update purchase orders, ensure invoice alignment, and track any updates to gear or labor in sales orders—including overtime and onsite changes.

While this role is remote, you may be asked to travel onsite as needed in a support role to oversee certain aspects of onsite event execution.

Who You Are

The right person for this role is highly organized, proactive, and thrives in a fast-moving environment. You have strong communication skills, a knack for problem-solving, and can juggle multiple tasks at once. Additionally, we’re looking for:

• Values: You exhibit our company core values of Kindness, Commitment, and Humility.

• 3+ Years Experience: Previous experience in live event coordination, event production, or event logistics is required.

• Detail-Oriented: You can spot inconsistencies, catch last-minute changes, and keep track of multiple moving pieces.

• Calm Under Pressure: Events move fast, and you’re comfortable troubleshooting issues and adjusting plans on the fly.

• A Great Communicator: Whether it's scheduling meetings, drafting follow-ups, or answering urgent requests, you excel at clear, professional communication.

• Tech-Savvy: You’re proficient with productivity tools (Microsoft Office, Google Suite, project management software, etc.) Experience with Vectorworks or CAD software is a bonus.

The Impact

Within 1 month, you’ll have: 

• Met the key stakeholders and team members you’ll be working with

• Gained an understanding of our production process, service offerings, and tools

• Familiarized yourself with our top clients and their event needs

In 3 months, you’ll have: 

• Served as the primary communication contact for at least five live events

• Assisted with updating sales orders and event documentation

• Taken ownership of booking travel and coordinating pre-event logistics

In 6 months, you’ll have: 

• Full autonomy in your role

• Successfully managed logistics for multiple events

• Developed strong relationships with our production team and external vendors

• Contributed to process improvements to make our event execution even smoother

• Traveled onsite to support at least one event

Benefits

• Medical, dental, and vision plan options 

• Employer paid STD, LTD, Life Insurance, and EAP access

• 401k with employer matching up to 4%

• 16 PTO days (increases with tenure) + 9 paid holidays

• Annual profit-sharing bonus

• 12 weeks 100% paid parental leave (maternity, paternity, adoption)

• $50 Monthly fitness reimbursement 

• Monthly stipends for internet and/or cell

• Company donation(s) to your charities of choice (up to $1,000 annually)

• Regular social events and learning opportunities

At Meeting Tomorrow, our mission is to foster a culture of respect and affection. We embrace our differences and are committed to having a diverse, equitable, and inclusive environment. We’re an Equal Opportunity Employer that believes in second chances and strongly encourage BIPOC, women, LGBTQIA, veterans, persons with disabilities, formerly incarcerated and all other individuals to apply.

What makes Meeting Tomorrow’s culture so special is the people, and we look for candidates who are a match for our company’s core values: commitment, kindness and humility. If those words describe you and you see yourself in this posting, you’re ready to apply!