Assistant to the Chief of Peds

The Assistant to the Chief of Peds at Main Campus is responsible for a wide range of executive support tasks, including project management, preparing reports and presentations, drafting correspondence, and ensuring smooth communication between various departments. This role requires someone who can take the initiative and ensure that commitments and deadlines are met efficiently.

Candidates for the Assistant to the Chief of Peds position typically need an associate or bachelor’s degree or equivalent experience in a similar administrative role. Additionally, at least 10 years of administrative experience, particularly in a healthcare environment, is preferred.

In this role, the Assistant to the Chief of Peds engages with physician leaders, senior administrators, and executives from various academic medical centers. Your interpersonal skills will be key, as you facilitate meetings, coordinate efforts during special initiatives, and overall ensure effective communication across the board.

The Assistant to the Chief of Peds should possess strong organizational and multitasking abilities. Excellent written and verbal communication skills are crucial for preparing reports and drafting correspondence. Additionally, familiarity with project management tools and experience in a healthcare environment will greatly benefit candidates.

The physical requirements for the Assistant to the Chief of Peds position include occasional lifting of light weights, climbing stairs, and repetitive hand/arm use. The role involves mostly sedentary tasks like sitting and computer work, but it also requires some active engagement like attending meetings and navigating through various office settings.

When answering this question, highlight your previous roles where you provided support to executives. Discuss specific tasks such as managing schedules, preparing reports, and ensuring deadlines were met. Share relevant anecdotes that showcase your attention to detail and ability to anticipate needs.

To respond effectively, you might mention using task management tools, creating to-do lists, and assessing the urgency of projects. Emphasize a systematic approach to handle multiple responsibilities, which is essential in a fast-paced healthcare environment.

This is your chance to showcase problem-solving skills. Choose a project where you faced significant challenges and describe how you overcame them. Focus on your planning, organization, and communication skills that helped you navigate the situation.

Discuss the importance of clear and concise communication, as well as the methods you use for effective updates such as meetings, emails, or collaborative tools. Highlight any systems you’ve implemented to keep teams aligned and informed.

Provide an example where you successfully managed your time and resources to meet a deadline. Explain your planning and execution strategies and discuss the outcome of the project to illustrate your ability to work under pressure.

Share your approach to multitasking, such as prioritizing tasks based on urgency and importance. Highlight your adaptability and organizational skills, perhaps mentioning specific software tools you use to keep everything manageable.

When answering this, express your passion for pediatric care and how the role aligns with your career goals. Highlight your eagerness to support a chief in making impactful decisions within such a vital department.

Discuss your flexibility and ability to adapt to changing situations. Provide an example of a time when you had to quickly shift gears and how you managed to stay productive despite the disruption.

Emphasize the collaborative nature of the role and how teamwork expands the potential for innovation and efficiency. Discuss how you plan to foster a cooperative environment while assisting the Chief of Peds.

Encourage the interviewer to understand your values by mentioning qualities such as attention to detail, integrity, and the ability to handle confidential information. Provide examples of how these qualities have served you well in previous roles.