Job details

Executive Assistant

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Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can continue to grow, belong, and thrive.

Your career here is about believing in yourself and seizing new opportunities and challenges. It’s about expanding your skills and expertise in your current role and preparing yourself for future advancements. That’s why we encourage you to take every opportunity to further your career within our great global team.

Grow Your Career with NTT DATA

The Executive Assistant is a pivotal role, primarily responsible for providing comprehensive administrative support to Senior Vice Presidents. This position demands a deep understanding of company operations, policies, and procedures, and involves handling highly confidential and critical information. Key responsibilities include coordinating and managing complex travel itineraries, maintaining and organizing executive calendars, and establishing high-level contacts both within and outside the organization to facilitate smooth communication and collaboration with C-Suite executives. The Executive Assistant gathers and prepares data for executive meetings and discussions, ensuring all necessary materials are available. Additionally, they tackle a variety of complex issues, requiring data analysis and evaluation of key factors, and creatively resolve and assess a broad spectrum of challenges. This role requires proven experience as an Executive Assistant or in a similar capacity, excellent organizational and time-management skills, strong communication and interpersonal abilities, proficiency in office software, and the ability to handle confidential information with discretion.

What you'll be doing

Key Responsibilities:

Schedules and manages the Executive level appointments, meetings, and travel arrangements.
Coordinates and prioritizes Executive’s daily schedule, ensuring they are well-prepared for each engagement.
Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
Prepares and edits documents, reports, and presentations on behalf of Executive.
Maintains organized and easily accessible digital and physical files.
Creates detailed itineraries and ensures all travel logistics are smooth.
May be required to take meeting minutes and follow up on action items.
Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
Maintains strict confidentiality regarding sensitive information and conversations.
Organizes and coordinates events, conferences, or team-building activities as needed.
May provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executive.
Performs any other related tasks as required.

Knowledge and Attributes:

Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business.
Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
Ability to handle unexpected issues and finding creative solutions.
Ability to prioritize and coordinate initiatives, events or activities.
High attention to detail is important, especially when dealing with scheduling, document preparation, and record-keeping.
Strong project management skills are important to manage any special initiatives or handle complex tasks effectively.

Academic Qualifications and Certifications:

A bachelor's degree is preferred, such as a degree in business, management, or a related field can be particularly advantageous or related equivalent level of experience.

Required Experience:

Seasoned demonstrated experience gained within a similar role, preferably within a global organization.
Seasoned experience supporting Executive level leadership within a global organization.
Seasoned experience dealing with highly sensitive and confidential information.

Workplace type:

Hybrid Working

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Accelerate your career with us. Apply today

Average salary estimate

$70000 / YEARLY (est.)

min

max

$60000K

$80000K

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What You Should Know About Executive Assistant, NTT Limited

At NTT DATA, we're on a mission to redefine what's achievable in the tech industry, and we're looking for a talented Executive Assistant to join our fantastic team in SoCal, CA! This role isn’t just about managing schedules and making travel plans; it’s about being a key player in the smooth operation of our Senior Vice Presidents’ daily activities. You’ll handle everything from coordinating complex travel itineraries to preparing essential materials for executive meetings. Managing high-level contacts both internally and externally, you will ensure that communication flows effortlessly with our C-Suite executives. What makes this role exciting is the opportunity to engage with a variety of complex issues while creatively solving challenges as they arise. Your proactive nature will shine as you manage the executive’s calendar, screen calls, and prepare reports, all while maintaining the highest level of confidentiality. If you have a background as an Executive Assistant and possess excellent organizational and time-management skills, this could be your chance to thrive in a company that values growth and inclusion. You will be joining a workplace that not only embraces diversity but is committed to helping you expand your skills and advance your career. At NTT DATA, we believe in empowering you to seize opportunities and maximize your potential, so don't miss your chance to join our globally renowned team. Apply today and help us continue to make a difference in the world of technology!

Frequently Asked Questions (FAQs) for Executive Assistant Role at NTT Limited

What responsibilities does an Executive Assistant have at NTT DATA?

The Executive Assistant at NTT DATA has a comprehensive role filled with responsibilities that include managing complex travel itineraries, organizing executive calendars, and ensuring smooth communications with C-Suite executives. You will be tasked with preparing documents, handling sensitive information, and coordinating both internal and external engagements. This role is pivotal in supporting Senior Vice Presidents, contributing significantly to the overall effectiveness of the leadership team.