Initial Posting Date:

04/02/2025

Application Deadline:

04/13/2025

Agency:

Department of Corrections

Salary Range:

$4,867 - $6,418

Position Type:

Employee

Position Title:

Staff Deployment Coordinator, Administrative Specialist 2 for ODOC, BPPPS or OCE employees only (Wilsonville)

Job Description:

Staff Deployment Coordinator, Administrative Specialist 2 for ODOC, BPPPS or OCE employees only (Wilsonville)

Coffee Creek Correctional Facility

Oregon Department of Corrections

The Oregon Department of Corrections is seeking a highly organized and detail-oriented individual to join our team as an Administrative Specialist 2 at Coffee Creek Correctional Facility (CCCF).

This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision.

About the Job – Your Role

In this role, you will implement and manage the Institution Staff Deployment System (ISDS) database, ensuring the efficient scheduling of security staff while balancing budgetary constraints and security needs. You will be responsible for coordinating payroll, processing leave requests, organizing the bid process, scheduling annual leave, and training, and providing technical consultation to executive staff, management, and line staff regarding scheduling policies and best practices. Additionally, you will work collaboratively with leadership to maintain a balance between security needs and budget limitations, ensuring operational efficiency and compliance.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience.

Requested Skills

• Strong communication skills (verbal and written)
• Ability to be flexible
• Managing and working with confidential information
• Experience with Microsoft Office (Word, Excel, Outlook, etc.)
• Prepare weekly and monthly reports
• Compiling, analyzing, and preparing data
• Ability to train employees with implementation of new software system(s) and develop new processes and procedures
• Organizing, prioritizing, attention to detail, multi-tasking, and fast paced organization
• Interpret and apply statutes, rules, regulations, policies, procedures, and guidelines

Preferred Skills:

• Experience working with timekeeping system
• Experience working with staffing rosters
• Knowledge of the Union Collective Bargaining Agreement
• Knowledge of State and Federal Laws surrounding Military Leave
• Knowledge of Uniformed Services Employment and Reemployment Rights Act (USERRA)
• Knowledge of BOLI Laws
• Knowledge of FMLA/OFLA
• Comfortable working with the Workday system

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit a skills assessment, a writing sample, or other assessment as part of the application screening process.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

This employee works inside a secure adult correctional facility. The employee in this position works as a member of an office team where conversations and paperwork are generated of a sensitive nature. The conversations and paperwork may occur on a daily basis. The employee must have the ability to keep this information confidential. Rotating shifts/positions of a 24-hour, 7-day a week operation with night shifts, weekends, holidays and overtime as required. Must remain alert, occasionally dealing with verbal abuse and threats, work unarmed in the midst of AICs. The employee is responsible to prevent escapes from confinement by proper control of AICs, keys, tools, contraband and documenting unusual incidents as they occur. Subject to requirement of recall

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov 

Reference Number: 177997

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.